Resigning from a job is a significant step, and crafting a professional two-week notice is crucial for maintaining positive relationships and leaving on good terms. A well-written notice demonstrates respect for your employer and colleagues, ensuring a smooth transition for everyone involved. This article provides a comprehensive guide to writing an effective two-week notice, including essential components, helpful tips, and numerous sample letters to inspire your own.
Your two-week notice is more than just a formality; it’s a reflection of your professionalism and character. A clear, concise, and respectful resignation letter ensures a positive final impression. Below, you’ll find a wide range of sample letters tailored to various situations, from standard resignations to those involving new job offers or personal reasons. Each sample highlights best practices and provides customizable elements to suit your unique circumstances. Remember to always tailor your letter to your specific situation and company culture.
Sample Two Week Notice Letters: 23+ Templates
Below are 23 sample two-week notice letters, covering various scenarios. Remember to adapt each template to fit your specific situation and company culture.
-
Sample 1: Standard Two Week Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] with [Company Name], effective two weeks from today, [Date of Last Day].
I have enjoyed my time at [Company Name] and appreciate the opportunities I have been given. I wish you and the company all the best in the future.
Please let me know if there is anything I can do to assist with the transition.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 2: Notice with Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
This letter is to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Date of Last Day].
I am grateful for the opportunities I have been given during my time here. I have learned a great deal and value the experiences I have gained. Thank you for your support and guidance.
I am happy to assist in any way possible to ensure a smooth transition.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 3: Notice with Offer of Assistance
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
I am writing to inform you of my decision to resign from my position as [Your Job Title] with [Company Name]. My last day of employment will be [Date of Last Day].
During the next two weeks, I will do everything I can to ensure a seamless handover of my responsibilities. I am available to train my replacement and document any processes that need clarification.
Thank you for the opportunity to work at [Company Name]. I have enjoyed my time here and wish you all the best.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 4: Notice for a New Opportunity
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date of Last Day]. This decision comes as I have accepted a new opportunity that aligns with my long-term career goals.
I have truly valued my time at [Company Name] and the experiences I have gained. I am committed to ensuring a smooth transition during my remaining two weeks.
Thank you for your understanding and support.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 5: Simple and Direct Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
I am writing to inform you that I am resigning from my position as [Your Job Title]. My last day of employment will be [Date of Last Day].
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 6: Notice due to Personal Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date of Last Day]. This decision is due to personal reasons that require my full attention.
I appreciate the opportunities I have been given during my time here. I am happy to assist with the transition in any way I can.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 7: Notice for Part-Time Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
I am writing to inform you that I will be resigning from my part-time position as [Your Job Title], with my last day of work being [Date of Last Day].
Thank you for the opportunity to work here. I wish you and the company success in the future.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 8: Notice with specific offer of assistance
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
I am writing to formally notify you of my resignation from the position of [Your Job Title] at [Company Name], effective [Date of Last Day].
During my remaining two weeks, I am happy to assist in training my replacement on [Specific Task 1] and [Specific Task 2]. I am also available to document the current process for [Specific Process] to ensure a smooth handover.
Thank you for the opportunities I’ve been provided with during my employment. I wish you and the company the best.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 9: Notice for a promotion opportunity
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
Please accept this as notification that I am resigning from my position as [Your Job Title] at [Company Name], with my last day of employment being [Date of Last Day]. I have accepted a position that offers a significant promotion and the chance to develop my skills in new areas.
I have truly enjoyed my time working here and appreciate the opportunities given to me. I hope to ensure a seamless transition during my last two weeks.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 10: Notice for Relocation Purposes
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
I am writing to inform you that I am resigning from my position as [Your Job Title], effective [Date of Last Day]. My family and I are relocating to [City, State], and this move necessitates my resignation.
Thank you for the opportunities I have been afforded during my time here. I’m dedicated to ensuring a smooth handover of my responsibilities.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 11: Notice for Health Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date of Last Day]. This decision is due to health reasons, which require me to focus on my well-being.
I appreciate the understanding and support of [Company Name] during my time here. I am happy to assist with the transition process as much as my health allows.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 12: Notice for Career Change
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
I am writing to inform you of my resignation from my role as [Your Job Title], effective [Date of Last Day]. I have decided to pursue a career change that aligns better with my long-term interests and professional aspirations.
I am grateful for the experience and knowledge I’ve gained at [Company Name]. I’m committed to ensuring a smooth transition during my remaining time here.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 13: Notice after a Short Tenure
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], with my last day being [Date of Last Day]. While my time here has been relatively short, I have realized this position is not the right fit for my long-term career goals.
I apologize for any inconvenience this may cause and will do my best to assist with the transition during the next two weeks.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 14: Notice with a Positive Recommendation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Date of Last Day]. This decision was not made lightly, but I have accepted an opportunity that will allow me to further my professional growth.
I value the time I have spent at [Company Name] and would happily recommend the company as a great place to work. I will ensure a smooth transition in the coming weeks.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 15: Notice with Emphasis on Teamwork
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
Please accept this as formal notification of my resignation from the position of [Your Job Title] at [Company Name], effective [Date of Last Day]. I have accepted another position that I believe is better suited to my long-term career aspirations.
I have enjoyed working with my team and I’m grateful for the collaborative environment at [Company Name]. I’ll work hard to ensure a smooth transition for everyone involved.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 16: Notice following a performance review.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
This letter serves as notification of my resignation from the position of [Your Job Title] at [Company Name], effective two weeks from today, [Date of Last Day]. I have considered the feedback given in my recent performance review and, after careful thought, have decided to pursue opportunities better aligned with my strengths and career goals.
I appreciate the time and effort you have invested in me during my employment here. I will be available to assist with the handover process to ensure a seamless transition for the team.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 17: Notice mentioning specific skills gained.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
I am writing to inform you that I will be resigning from my role as [Your Job Title] at [Company Name], with my last day of employment being [Date of Last Day]. During my time here, I have greatly enhanced my skills in [Specific Skill 1] and [Specific Skill 2], which I will carry forward in my career.
I am grateful for the opportunities I’ve been given and the valuable experience I’ve gained. I’m prepared to assist in the transition over the next two weeks.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 18: Notice when leaving for further education
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date of Last Day]. I will be returning to school to pursue further education in [Field of Study].
Thank you for the support and opportunities provided to me. I hope to ensure a smooth transition during my remaining weeks.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 19: Notice for a contracted position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
This letter serves to inform you that I am concluding my contract as [Your Job Title] with [Company Name], with my last day of service being [Date of Last Day]. This conclusion is in line with the terms of our agreement.
I thank you for the opportunity to work with [Company Name]. I will do everything possible to ensure a smooth handover during my remaining time.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 20: Notice emphasizing a positive work environment
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
I am writing to notify you of my resignation from my position as [Your Job Title] at [Company Name], effective [Date of Last Day]. I have made the decision to accept another opportunity.
I have truly appreciated the positive and supportive work environment that [Company Name] provides. I will work to ensure a smooth transition.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 21: Notice with an offer to train multiple people
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective [Date of Last Day]. I have accepted a new position that aligns with my future goals.
To ensure a seamless transition, I am willing to train multiple individuals on my current responsibilities. I’m happy to assist in any way that is needed.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 22: Notice using bullet points for handover tasks
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Date of Last Day]. I have accepted a challenging new role in a different sector.
To ensure a smooth handover, I will focus on the following tasks during my final two weeks:
- Documenting [Project 1]
- Training [Employee Name] on [Task 1]
- Completing [Task 2]
I thank you for the opportunities I have had working here.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 23: Notice with Apology for Short Notice (If Applicable and Honest)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Employer’s Name]
[Company Name]
[Company Address]Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Date of Last Day]. I sincerely apologize for any inconvenience this short notice may cause. Due to unforeseen circumstances, I am unable to provide the standard two-week notice.
I have genuinely appreciated my time at [Company Name]. I’m willing to assist with the transition as much as possible within the limited timeframe.
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion: Key Takeaways for a Professional Two-Week Notice
Submitting a two-week notice is a crucial step in ending your employment gracefully. By following the guidelines and using the sample letters provided, you can create a professional and respectful resignation letter that leaves a positive lasting impression. Remember these key takeaways:
- Be Clear and Concise: State your intention to resign, your last day of employment, and your job title clearly and directly. Avoid ambiguity.
- Express Gratitude: Acknowledge the opportunities and experiences you gained during your employment. Even a simple “thank you” can go a long way.
- Offer Assistance: Show your willingness to help with the transition by offering to train your replacement, document processes, or complete outstanding tasks.
- Maintain a Positive Tone: Avoid negativity or criticism, even if your experience was not ideal. Focus on the positive aspects of your employment.
- Keep it Professional: Use formal language, proper grammar, and correct spelling. Proofread your letter carefully before submitting it.
- Personalize the Letter: While using the samples as a guide, tailor the letter to your specific situation and relationship with your employer.
- Consider Your Audience: Think about your company culture and adjust your tone and language accordingly. Some workplaces may be more formal than others.
- Hand Deliver (If Possible): While email is acceptable, a printed and hand-delivered letter can show extra respect, especially if followed by a personal conversation.
- Follow Up: After submitting your letter, schedule a meeting with your manager to discuss the transition and answer any questions they may have.
- Document Everything: Keep a copy of your resignation letter for your records. Also, document any handover tasks you complete.
- Be Prepared for a Counteroffer: While not common, your employer might try to convince you to stay. Consider in advance whether you’re open to negotiation and what it would take for you to remain.
- Understand Company Policy: Familiarize yourself with your company’s policy regarding resignations, including any requirements for returning company property or completing exit interviews.
- Avoid Burning Bridges: Remember that you may need a reference from your employer in the future. Maintaining a professional relationship is essential.
- Consider Timing: Think about the best time to submit your resignation, considering ongoing projects, deadlines, and the overall workflow of your team. Avoid submitting it right before a major deadline if possible.
- Legal Considerations: If you have a contract, review it carefully to understand any obligations or restrictions related to your resignation. Seek legal advice if you have any concerns.
- Exit Interview: Be prepared to participate in an exit interview. This is an opportunity to provide constructive feedback to the company. Keep your comments professional and focused on improving the workplace.
- Confidentiality: Be mindful of confidentiality agreements. Do not disclose any sensitive information about your employer to your new company.
- Social Media: Avoid posting negative comments about your employer on social media. This can damage your reputation and potentially lead to legal issues.
- Negotiate Your Last Day (If Needed): In some circumstances, you might need to negotiate your last day of employment. Be open and honest with your employer about your reasons for needing to adjust the timeline.
- Don’t Overpromise: While offering assistance is important, don’t overpromise what you can realistically accomplish in your remaining time.
- Be Prepared for Immediate Departure: In some cases, your employer may ask you to leave immediately upon submitting your resignation. Be prepared for this possibility.
- Stay Focused and Productive: Even though you are leaving, continue to perform your job duties to the best of your ability during your remaining time.
- Leave a Positive Legacy: Strive to leave a positive impression on your colleagues and employer. Your final weeks can be a chance to solidify your reputation as a valuable and professional team member.
By following these guidelines, you can ensure a smooth and professional transition, leaving your current employer with a positive impression and setting yourself up for success in your future endeavors.