Resigning from a job can be a daunting task, but crafting a professional and courteous resignation letter doesn’t have to be. This guide provides you with 21 simple resignation letter samples that you can easily adapt to your specific situation. Whether you’re looking for a basic template or need inspiration for a more personalized letter, you’ll find a variety of options here to help you resign with grace and maintain positive relationships with your employer. Remember to always review your employment contract and any company policies regarding resignation procedures before submitting your letter.
These resignation letter samples are designed to be straightforward and easy to customize. Each sample focuses on clarity, professionalism, and expressing gratitude for the opportunity you were given. You’ll find variations that cover different notice periods, reasons for leaving, and levels of formality. Use these examples as a starting point and tailor them to reflect your individual circumstances and maintain a positive tone throughout. Following these samples will help ensure a smooth transition for both you and your employer, leaving a lasting positive impression.
21 Simple Resignation Letter Samples
Sample 1: Basic Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Position] with [Company Name]. My last day of employment will be [Your Last Day of Employment].
Thank you for the opportunity to work at [Company Name]. I have learned a great deal during my time here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Two Weeks’ Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name]. In accordance with company policy, my last day of employment will be two weeks from today, [Your Last Day of Employment].
I appreciate the opportunities I have been given during my time at [Company Name] and wish you and the company all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Expressing Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective [Your Last Day of Employment].
I am grateful for the opportunities I have had to grow and develop professionally during my time here. I especially appreciate [Mention a specific opportunity or experience].
I wish you and the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Reason for Leaving – New Opportunity
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day of Employment].
I have accepted a new opportunity that will allow me to further develop my skills in [Specific area of skill]. Thank you for the experience I have gained while working here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Offering Assistance During Transition
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective [Your Last Day of Employment].
I am happy to assist in any way possible to ensure a smooth transition during my departure. Please let me know if there is anything I can do to help train my replacement or document my processes.
Thank you for the opportunity to have worked here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: More Formal Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter serves as formal notification that I am resigning from my position as [Your Position] with [Company Name], effective two weeks from today, [Your Last Day of Employment].
I am grateful for the opportunities and experiences I have gained during my tenure at [Company Name]. I wish you and the entire team continued success in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Focus on Professional Growth
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from the position of [Your Position] at [Company Name], with my last day of employment being [Your Last Day of Employment].
I have decided to pursue a career path that aligns more closely with my long-term professional goals. Thank you for the opportunities for professional development I received here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Simple and Direct
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this as my resignation from my position as [Your Position], effective [Your Last Day of Employment].
Thank you.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 9: Acknowledging Team Contributions
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you that I am resigning from my role as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I’ve enjoyed my time working with the team and appreciate the collaborative environment. I wish you all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Short and Sweet with Appreciation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this as notification of my resignation, effective [Your Last Day of Employment]. Thank you for the opportunity.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Mentioning Specific Skills Gained
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I’ve greatly valued the opportunity to develop my skills in [Specific Skill 1] and [Specific Skill 2] during my time here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Leaving for Personal Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective [Your Last Day of Employment].
I am resigning due to personal reasons that require my full attention. I appreciate the understanding and support [Company Name] has provided me.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 13: Stating Last Day Clearly
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter confirms my resignation from my position as [Your Position]. My last day of employment will be [Your Last Day of Employment].
Thank you for the opportunity to work at [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 14: Offering to Train Replacement (If Applicable)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position], effective [Your Last Day of Employment].
If possible, I’d be happy to assist in training my replacement to ensure a smooth handover of responsibilities.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 15: Expressing Enthusiasm for Future Endeavors
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this as formal notification that I will be resigning from my role as [Your Position] at [Company Name], with my last day being [Your Last Day of Employment].
I am excited to pursue new opportunities and am grateful for the experiences I’ve gained here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 16: Mentioning Positive Company Culture
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I have enjoyed being a part of the positive and supportive company culture at [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 17: Thanking Specific Colleagues (Optional, if appropriate)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification of my resignation from my position as [Your Position], effective [Your Last Day of Employment].
I am grateful for the support and collaboration I’ve experienced, especially from [Colleague’s Name 1] and [Colleague’s Name 2].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 18: Acknowledging Supervisor’s Guidance
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], with my last day of employment being [Your Last Day of Employment].
I appreciate the guidance and mentorship I’ve received from you during my time here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 19: Focusing on the Future
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position], effective [Your Last Day of Employment].
I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 20: Short Notice Resignation (Use with Caution – Only if agreed upon)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective [Your Last Day of Employment]. I understand this is shorter than the typical notice period, and I apologize for any inconvenience this may cause.
Thank you for the opportunity to have worked here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 21: Combining Gratitude and Future Wishes
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from the position of [Your Position] at [Company Name]. My last day of employment will be [Your Last Day of Employment].
Thank you for the opportunities and support I’ve received here. I wish you and the company all the best for the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion: Choosing the Right Resignation Letter Sample
Choosing the right resignation letter sample depends on your specific circumstances and your relationship with your employer. While all the samples above are simple and professional, some are more formal than others, and some include specific details like reasons for leaving or offers to assist with the transition. It’s crucial to select a sample that accurately reflects your situation and conveys your message in a clear, respectful, and positive manner.
Before submitting your resignation letter, carefully review it to ensure it’s free of errors and accurately reflects your intentions. It’s also a good idea to proofread it and, if possible, have a trusted friend or colleague review it before you send it. Remember, a well-crafted resignation letter is an important final step in your employment at a company and can leave a lasting positive impression. Maintain professionalism, express gratitude, and focus on the future to ensure a smooth transition and maintain positive relationships for your career ahead.