Crafting a resignation letter can be a delicate task. You want to maintain professionalism, express gratitude, and ensure a smooth transition, all while clearly stating your intention to leave. This comprehensive guide provides 22 resignation letter samples covering various scenarios, from standard notice periods to more complex situations like accepting a new opportunity or needing to resign immediately due to unforeseen circumstances. Use these templates as a starting point and adapt them to fit your specific situation and company culture.
Resigning from a job is a significant decision, and your resignation letter serves as a formal record of your departure. It’s crucial to maintain a professional and respectful tone, regardless of your reasons for leaving. A well-crafted letter helps preserve positive relationships with your former employer and colleagues, which can be invaluable for future networking and references. Remember to proofread carefully before submitting.
The following samples are designed to provide a framework for your resignation letter. Consider the length of your tenure, your relationship with your manager and team, and the reason for your departure when choosing the most appropriate template. Always customize the letter with specific details about your role, contributions, and planned last day of employment. Consider offering assistance with the transition to further demonstrate your commitment to a smooth handover.
Resignation Letter Samples:
Sample 1: Standard Two-Week Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be two weeks from today, [Date – Two Weeks From Today].
Thank you for the opportunity to work at [Company Name] for the past [Number] years. I have learned a great deal and have enjoyed my time here.
I am committed to ensuring a smooth transition during my remaining time. Please let me know how I can assist with training my replacement or completing any outstanding projects.
I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Resignation with One-Month Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
This letter serves as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective one month from today, [Date – One Month From Today].
I have enjoyed my time at [Company Name] and appreciate the opportunities I have been given to grow professionally. I am grateful for the support I have received from you and my colleagues.
I am dedicated to making this transition as seamless as possible. I am happy to assist in training my replacement and completing any outstanding tasks. Please let me know how I can best contribute during my remaining time.
I wish you and the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Resignation Accepting a New Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date – Your Last Day]. I have accepted a position with another company that aligns with my long-term career goals.
I appreciate the opportunities I have been given during my time at [Company Name]. I have learned valuable skills and have enjoyed working with the team.
I am committed to making this transition as smooth as possible. I am available to assist in training my replacement and completing any outstanding projects before my departure.
Thank you for your support, and I wish you and [Company Name] all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Resignation Due to Personal Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Date – Your Last Day]. This decision is due to personal reasons that require my full attention.
I value the experience I have gained at [Company Name] and appreciate the opportunities I have been given.
I am willing to assist with the transition process in any way I can during my remaining time. Please let me know how I can be of assistance.
Thank you for your understanding.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Immediate Resignation (Use Carefully)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective immediately. Due to unforeseen circumstances, I am unable to provide the standard notice period.
I regret any inconvenience this may cause. I am willing to discuss this further with you at your convenience.
I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Resignation with Gratitude for Opportunities
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Job Title] at [Company Name], with my last day of employment being [Date – Your Last Day].
I am incredibly grateful for the opportunities I have been afforded during my time here. I have learned so much and have grown both professionally and personally. I especially appreciate [Mention a specific opportunity or experience].
I am committed to ensuring a smooth handover of my responsibilities. Please let me know how I can best assist in the transition process.
Thank you again for everything. I wish you and the team all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Resignation due to Relocation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Date – Your Last Day]. My family and I are relocating to [New Location] and I will no longer be able to commute to the office.
I have enjoyed my time working at [Company Name] and I appreciate the opportunities I have been given to develop my skills and contribute to the company’s success.
I am willing to assist in any way possible to ensure a smooth transition. Please let me know how I can best help with training a replacement or transferring my responsibilities.
I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Resignation with Offer to Train Replacement
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Date – Your Last Day].
I want to thank you for the opportunities and support I have received during my time here. I have learned a great deal and value the relationships I have built.
To ensure a seamless transition, I am happy to dedicate my time to training my replacement and documenting key processes. Please let me know how I can best facilitate this process.
I wish you and the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 9: Simple and Direct Resignation Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title], effective [Date – Your Last Day].
Thank you for the opportunity to work at [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Resignation After Short Tenure
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Date – Your Last Day]. While my time here has been short, I appreciate the opportunity.
I wish you and the company all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Resignation Due to Health Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date – Your Last Day]. This decision is due to health reasons that require me to focus on my well-being.
I appreciate the opportunities I have had during my time at [Company Name].
I am willing to assist with the transition in any way that I can within my capabilities. Please let me know how I can be of help.
Thank you for your understanding.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Resignation Letter for a Promotion Within the Company (If Applicable – Adjust Accordingly)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I am writing to inform you of my resignation from my current position as [Your Job Title] at [Company Name], effective [Date – Your Last Day in Current Role]. As you know, I have accepted a promotion to [New Job Title] within the company. I am excited about this new challenge and opportunity.
I am grateful for the support and guidance I have received from you and the team in my current role. I have learned valuable skills that I will carry with me as I transition to my new responsibilities.
I am committed to ensuring a smooth handover of my current duties. Please let me know how I can best assist in training my replacement and completing any outstanding projects.
I look forward to continuing to contribute to [Company Name]’s success in my new role.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 13: Resignation Expressing Disappointment (Use Very Carefully and Tactfully)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date – Your Last Day].
While I have appreciated some aspects of my time here, certain discrepancies between my expectations and the reality of the role have led me to seek opportunities elsewhere. I believe this is the best course of action for my career development.
I will do my best to assist with the transition during my remaining time. Please let me know how I can be of service.
I wish you and [Company Name] the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 14: Resignation for Entrepreneurial Pursuit
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date – Your Last Day]. I have decided to pursue an entrepreneurial opportunity and dedicate my time to launching my own business.
I am grateful for the experience and knowledge I have gained during my time at [Company Name]. I especially value the mentorship and support I received from [Mention a specific person or team].
I am committed to making this transition as smooth as possible. I am available to assist in training my replacement and completing any outstanding projects before my departure.
I wish you and [Company Name] continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 15: Resignation Following a Fixed-Term Contract
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
As my fixed-term contract as [Your Job Title] with [Company Name] is nearing completion, I am writing to confirm that I will not be renewing my contract. My last day of employment will be [Date – Your Last Day as per Contract].
I have enjoyed my time working on [Mention the project or area of work] and have appreciated the opportunity to contribute to [Company Name]’s goals.
I am happy to assist in wrapping up any outstanding tasks and ensuring a smooth handover of my responsibilities before my departure.
Thank you for the opportunity, and I wish you and the company all the best for the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 16: Resignation Due to Dissatisfaction with Management (Use Extreme Caution)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date – Your Last Day].
While I appreciate the opportunity to have worked at [Company Name], I have found that my professional development and work style are not aligned with the current management practices. Therefore, I have decided to pursue other opportunities that better suit my career goals.
I will do my best to assist with the transition during my remaining time. Please let me know how I can be of assistance.
I wish you and [Company Name] the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 17: Resignation After Taking on a Side Project
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date – Your Last Day]. I have recently taken on a side project that has grown significantly and now requires my full-time attention.
I appreciate the support I have received from you and my colleagues during my time here. I have learned valuable skills and gained valuable experience that will be beneficial in my future endeavors.
I am committed to making this transition as smooth as possible. I am happy to assist in training my replacement and documenting key processes before my departure.
I wish you and [Company Name] continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 18: Resignation To Pursue Further Education
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Date – Your Last Day]. I have decided to return to school to pursue further education in [Field of Study].
I am grateful for the opportunity to have worked at [Company Name] and for the skills and experience I have gained here. I particularly appreciate [Mention a specific project, mentor, or skill learned].
I am committed to ensuring a smooth transition during my remaining time. I am happy to assist in training my replacement and completing any outstanding projects.
I wish you and the company all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 19: Resignation from a Part-Time Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my part-time position as [Your Job Title] at [Company Name], effective [Date – Your Last Day].
Thank you for the opportunity to have worked here. I have enjoyed my time and appreciate the flexibility I was given.
I wish you and the company all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 20: Resignation When Moving to a Competitor (Exercise Caution)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date – Your Last Day]. I have accepted a position with another company in the [Industry] industry.
I value the experience I have gained during my time at [Company Name]. I have learned a great deal and have enjoyed working with the team.
I am committed to making this transition as smooth as possible. Please let me know how I can best assist with the handover of my responsibilities.
I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 21: Resignation Due to Lack of Growth Opportunities
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date – Your Last Day]. After careful consideration, I have decided to seek opportunities where I can experience greater professional growth and development.
I appreciate the time I have spent at [Company Name] and the skills I have acquired. I am grateful for the support I received from my colleagues and the challenges I faced.
I am committed to ensuring a smooth transition during my remaining time. Please let me know how I can assist with training my replacement and completing any outstanding tasks.
I wish you and [Company Name] the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 22: Resignation After a Negative Performance Review (Handle with Care)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date – Your Last Day]. Following my recent performance review, I have decided that it is in my best interest to pursue other opportunities where my skills and experience can be better utilized.
I appreciate the feedback I received and the opportunities I was given during my time here.
I will do my best to assist with the transition during my remaining time. Please let me know how I can be of service.
I wish you and [Company Name] the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion: Navigating Your Resignation with Professionalism
Resigning from a job is a critical step in your career journey. By carefully crafting your resignation letter, you can ensure a smooth and respectful departure. Remember to tailor the samples provided to your specific circumstances, focusing on clarity, gratitude, and professionalism. Offering assistance during the transition period demonstrates your commitment to your former employer and helps maintain positive relationships for future opportunities. Regardless of your reason for leaving, a well-written resignation letter will leave a lasting positive impression.
It is important to remember that these are just templates. You should always review your employment contract and company policies to ensure you are meeting all requirements for resignation. Consider seeking legal advice if you have any concerns about the terms of your departure. Leaving on good terms can be invaluable for your future career. Good luck!