Writing a compelling recommendation letter is crucial for helping someone advance in their career, academic pursuits, or other endeavors. A well-crafted letter can significantly impact a candidate’s chances, highlighting their strengths, skills, and potential. However, crafting a persuasive and effective recommendation can be challenging. Many writers struggle to articulate the candidate’s qualities in a way that resonates with the reader. This guide provides comprehensive insights and 24 tailored recommendation letter templates to help you write powerful endorsements that make a real difference.
This article will explore the essential elements of a strong recommendation letter, offering practical advice on structuring your letter, showcasing the candidate’s achievements, and tailoring your message to the specific opportunity. We’ll also delve into common pitfalls to avoid, ensuring your letter strengthens, rather than weakens, the candidate’s application. Each template covers different scenarios, from academic recommendations to professional endorsements for specific job roles. By using these resources, you can create impactful letters that highlight the candidate’s unique capabilities and maximize their chances of success. Remember to personalize each template to accurately reflect your experience with the individual and the specific requirements of the application.
24 Recommendation Letter Templates with Examples
Template 1: General Academic Recommendation
Use this template for students applying to undergraduate or graduate programs.
[Your Name]
[Your Title]
[Your Institution]
[Your Email]
[Your Phone Number]
[Date]
Admissions Committee
[Program Name]
[University Name]
[Address]
Dear Admissions Committee,
It is with great pleasure that I recommend [Student’s Name] for admission to your [Program Name] program at [University Name]. I have known [Student’s Name] for [Number] years as their [Your Role] at [Your Institution].
During their time here, [Student’s Name] has consistently impressed me with their [strong work ethic], [intellectual curiosity], and [dedication to learning]. In my [Course Name] class, [Student’s Name] demonstrated a remarkable ability to [Specific Skill 1] and [Specific Skill 2]. They consistently went above and beyond the required assignments, often [Example of Going Above and Beyond].
[Student’s Name] is not only academically gifted but also possesses exceptional [communication skills] and [leadership qualities]. They actively participated in class discussions, offering insightful perspectives and fostering a collaborative learning environment. Furthermore, [Student’s Name] took the initiative to [Example of Leadership or Initiative].
I am confident that [Student’s Name] has the potential to make significant contributions to your program and to the field of [Field of Study]. Their [passion], [drive], and [intellectual capabilities] make them an ideal candidate for [Program Name]. I highly recommend them without reservation.
Please do not hesitate to contact me if you have any further questions.
Sincerely,
[Your Name]
Template 2: Professional Recommendation – Former Employee
Use this template when recommending a former employee to a new role.
[Your Name]
[Your Title]
[Your Company]
[Your Email]
[Your Phone Number]
[Date]
[Hiring Manager Name] (If known, otherwise use title)
[Hiring Manager Title]
[Company Name]
[Address]
Dear [Mr./Ms./Mx. Hiring Manager Last Name],
I am writing to enthusiastically recommend [Employee’s Name] for the position of [Job Title] at [Company Name]. I had the pleasure of working with [Employee’s Name] at [Your Company] for [Number] years, where they served as our [Employee’s Role].
During their tenure, [Employee’s Name] consistently exceeded expectations. They possess a strong understanding of [Industry/Area of Expertise] and demonstrated exceptional skills in [Specific Skill 1], [Specific Skill 2], and [Specific Skill 3]. For example, [Employee’s Name] played a key role in [Project or Accomplishment 1], which resulted in [Positive Outcome]. They were also instrumental in [Project or Accomplishment 2], significantly improving [Area of Improvement].
Beyond their technical abilities, [Employee’s Name] is a highly [motivated], [reliable], and [team-oriented] individual. They consistently demonstrated a [positive attitude] and were always willing to go the extra mile to ensure project success. Their ability to [Specific Positive Trait] made them a valuable asset to our team. They also possess excellent [communication] and [interpersonal skills], enabling them to effectively collaborate with colleagues at all levels.
I am confident that [Employee’s Name] would be a valuable addition to your team. Their [skills], [experience], and [dedication] make them an ideal candidate for this position. I highly recommend them without hesitation.
Please feel free to contact me if you have any further questions.
Sincerely,
[Your Name]
Template 3: Recommendation for a Scholarship
Use this template when recommending a student for a scholarship.
[Your Name]
[Your Title]
[Your Institution]
[Your Email]
[Your Phone Number]
[Date]
Scholarship Committee
[Scholarship Name]
[Organization Name]
[Address]
Dear Scholarship Committee,
I am writing to wholeheartedly recommend [Student’s Name] for the [Scholarship Name] scholarship. I have had the pleasure of knowing [Student’s Name] for [Number] years as their [Your Role] at [Your Institution].
[Student’s Name] is an exceptionally talented and dedicated student. They consistently rank among the top students in their class, demonstrating a strong grasp of [Subject 1], [Subject 2], and [Subject 3]. In my [Course Name] class, they achieved a remarkable [Grade/Score] while also demonstrating a genuine [passion for learning]. Specifically, their work on [Specific Project/Assignment] showcased their [critical thinking skills] and [research abilities].
Beyond their academic achievements, [Student’s Name] is an active and engaged member of the school community. They participate in [Extracurricular Activity 1] and [Extracurricular Activity 2], demonstrating their commitment to [Value Demonstrated Through Activities]. They also volunteer at [Volunteer Organization], demonstrating their [compassion] and [dedication to service]. They are a true [leader] both inside and outside the classroom.
I believe that [Student’s Name] embodies the qualities that the [Scholarship Name] scholarship seeks to recognize. Their [academic excellence], [commitment to service], and [leadership potential] make them an ideal candidate. This scholarship would provide them with the opportunity to [How the Scholarship Would Help]. I highly recommend them without reservation.
Please feel free to contact me if you have any further questions.
Sincerely,
[Your Name]
Template 4: Recommendation for an Internship
Use this template when recommending a student or recent graduate for an internship.
[Your Name]
[Your Title]
[Your Institution/Company]
[Your Email]
[Your Phone Number]
[Date]
[Hiring Manager Name] (If known, otherwise use title)
[Hiring Manager Title]
[Company Name]
[Address]
Dear [Mr./Ms./Mx. Hiring Manager Last Name],
I am writing to recommend [Candidate’s Name] for the [Internship Name] internship at [Company Name]. I have known [Candidate’s Name] for [Number] [Months/Years] as their [Your Role] at [Your Institution/Company].
[Candidate’s Name] is a highly [motivated] and [enthusiastic] individual with a strong interest in [Industry/Field]. During their [Time with you], they have consistently demonstrated a solid understanding of [Relevant Skill 1] and [Relevant Skill 2]. In [Project/Course Name], [Candidate’s Name] demonstrated [Specific Achievement] showcasing their ability to [Skill Demonstrated]. They are also proficient in [Software/Tool 1] and [Software/Tool 2], which I believe would be highly valuable in this internship.
Beyond their technical skills, [Candidate’s Name] is a [quick learner] and a [team player]. They are always eager to take on new challenges and are willing to put in the extra effort to succeed. They demonstrated this when [Example of Overcoming a Challenge]. Their [positive attitude] and [strong work ethic] make them a pleasure to work with.
I am confident that [Candidate’s Name] would be a valuable asset to your team during the [Internship Name] internship. Their [skills], [enthusiasm], and [willingness to learn] make them an ideal candidate. I highly recommend them without reservation.
Please feel free to contact me if you have any further questions.
Sincerely,
[Your Name]
Template 5: Recommendation for a Volunteer Position
Use this template to support someone applying for a volunteer opportunity.
[Your Name]
[Your Title]
[Your Organization]
[Your Email]
[Your Phone Number]
[Date]
[Volunteer Coordinator Name] (If known, otherwise use title)
[Volunteer Coordinator Title]
[Organization Name]
[Address]
Dear [Mr./Ms./Mx. Volunteer Coordinator Last Name],
I am writing to enthusiastically recommend [Candidate’s Name] for a volunteer position at [Organization Name]. I have known [Candidate’s Name] for [Number] [Months/Years] as their [Your Role] at [Your Organization].
[Candidate’s Name] is a truly [compassionate] and [dedicated] individual with a strong desire to [Help Others/Contribute to the Community]. During their [Time with you], they have consistently demonstrated a commitment to [Cause Supported by the Organization]. They volunteered their time to [Specific Task/Activity], demonstrating their [Skill Demonstrated]. Their [enthusiasm] and [positive attitude] are contagious and inspiring to others.
[Candidate’s Name] is also a [reliable] and [responsible] individual. They consistently arrive on time and are always willing to help with any task, no matter how big or small. They are excellent at [Skill 1] and [Skill 2], and I am confident that they would be a valuable asset to your volunteer team. They also possess strong [communication skills], enabling them to effectively interact with [People They’ll Interact With].
I believe that [Candidate’s Name]’s [compassion], [dedication], and [skills] make them an ideal candidate for a volunteer position at [Organization Name]. I highly recommend them without reservation.
Please feel free to contact me if you have any further questions.
Sincerely,
[Your Name]
Template 6: Recommendation for a Medical School
Use this template for students applying to medical school.
[Your Name]
[Your Title]
[Your Institution]
[Your Email]
[Your Phone Number]
[Date]
Admissions Committee
[Medical School Name]
[Address]
Dear Admissions Committee,
It is with immense pleasure that I recommend [Student’s Name] for admission to [Medical School Name]. I have known [Student’s Name] for [Number] years as their [Your Role] at [Your Institution].
[Student’s Name] is an exceptionally bright and dedicated student with a genuine passion for medicine. They have consistently excelled in their coursework, demonstrating a strong understanding of [Relevant Subject 1], [Relevant Subject 2], and [Relevant Subject 3]. In my [Course Name] class, [Student’s Name] not only achieved a top grade but also consistently asked insightful questions that demonstrated a deep understanding of the material. They possess the analytical skills and critical thinking abilities necessary for success in medical school. Their performance on [Specific Exam/Project] was particularly impressive, showcasing their [Specific Skill].
Beyond their academic achievements, [Student’s Name] possesses the [compassion], [empathy], and [dedication to service] that are essential qualities for a physician. They have volunteered extensively at [Hospital/Clinic Name], where they [Specific Volunteering Activities]. This experience has given them valuable insight into the challenges and rewards of working in the medical field. I have also observed their exceptional [interpersonal skills] in interacting with patients and colleagues.
[Student’s Name] is a truly exceptional individual with the intellectual capacity, personal qualities, and unwavering commitment to excel in the field of medicine. I am confident that they will make significant contributions to your program and to the medical profession as a whole. I highly recommend them without reservation.
Please feel free to contact me if you have any further questions.
Sincerely,
[Your Name]
Template 7: Recommendation for a Law School
Use this template for students applying to law school.
[Your Name]
[Your Title]
[Your Institution]
[Your Email]
[Your Phone Number]
[Date]
Admissions Committee
[Law School Name]
[Address]
Dear Admissions Committee,
I am writing to enthusiastically recommend [Student’s Name] for admission to [Law School Name]. I have had the pleasure of knowing [Student’s Name] for [Number] years as their [Your Role] at [Your Institution].
[Student’s Name] is an exceptionally intelligent and articulate student with a keen interest in the law. They consistently demonstrated exceptional analytical and critical thinking skills in my [Course Name] class. Their ability to dissect complex legal issues and formulate well-reasoned arguments was truly impressive. For example, in a class debate on [Legal Topic], [Student’s Name] presented a compelling argument that demonstrated a deep understanding of the nuances of the law. They possess a strong work ethic and a genuine desire to learn. Their [communication skills], both written and oral, are exceptional.
Beyond their academic achievements, [Student’s Name] is an active and engaged member of the university community. They are a member of the [Debate Team/Mock Trial Team/Other Relevant Organization], where they have honed their [argumentation skills] and [public speaking abilities]. They also volunteered at [Legal Aid Clinic/Non-Profit Organization], demonstrating their commitment to [Social Justice/Pro Bono Work]. This experience has given them valuable insight into the practical application of the law. They are a true [leader] and are always willing to help others.
I am confident that [Student’s Name] has the potential to become an outstanding lawyer. Their [intellectual abilities], [communication skills], and [dedication to justice] make them an ideal candidate for your program. I highly recommend them without reservation.
Please feel free to contact me if you have any further questions.
Sincerely,
[Your Name]
Template 8: Recommendation for a Graduate Program (Specific Research Focus)
Use this template for students applying to graduate programs with a strong research component.
[Your Name]
[Your Title]
[Your Institution]
[Your Email]
[Your Phone Number]
[Date]
Admissions Committee
[Graduate Program Name]
[University Name]
[Address]
Dear Admissions Committee,
It is with great enthusiasm that I recommend [Student’s Name] for admission to your [Graduate Program Name] program, particularly given their strong interest in [Specific Research Area]. I have had the opportunity to work closely with [Student’s Name] for [Number] years as their [Your Role] at [Your Institution].
[Student’s Name] possesses a rare combination of [intellectual curiosity], [analytical skills], and [research aptitude]. They consistently excelled in my [Course Name] course, demonstrating a deep understanding of [Relevant Theoretical Concepts]. Furthermore, [Student’s Name] actively participated in my research lab, where they contributed significantly to [Specific Research Project]. Their work on [Specific Aspect of the Project] was particularly impressive, showcasing their ability to [Specific Research Skill, e.g., data analysis, experimental design, literature review]. They quickly grasped complex research methodologies and demonstrated a strong aptitude for [Specific Research Technique].
[Student’s Name]’s dedication to research extends beyond the classroom and the lab. They actively sought out opportunities to [Present Research at Conference/Publish in Journal]. Their presentation on [Research Topic] at [Conference Name] was well-received and demonstrated their ability to communicate complex research findings effectively. They are also a highly [motivated] and [independent] learner, capable of taking initiative and working effectively with minimal supervision. Their [problem-solving skills] are exceptional, and they consistently approach challenges with a [creative] and [innovative] mindset.
I am confident that [Student’s Name] has the potential to make significant contributions to the field of [Field of Study]. Their [research experience], [intellectual capabilities], and [passion for discovery] make them an ideal candidate for your program. I highly recommend them without reservation.
Please feel free to contact me if you have any further questions.
Sincerely,
[Your Name]
Template 9: Recommendation for a Teaching Position
Use this template when recommending someone for a teaching position.
[Your Name]
[Your Title]
[Your Institution]
[Your Email]
[Your Phone Number]
[Date]
[Hiring Manager Name] (If known, otherwise use title)
[Hiring Manager Title]
[School/Institution Name]
[Address]
Dear [Mr./Ms./Mx. Hiring Manager Last Name],
I am writing to enthusiastically recommend [Candidate’s Name] for the teaching position at [School/Institution Name]. I have known [Candidate’s Name] for [Number] years as their [Your Role] at [Your Institution].
[Candidate’s Name] is a highly [dedicated] and [passionate] educator with a strong commitment to student learning. During their time [with me/at our institution], they consistently demonstrated exceptional [teaching skills] and a deep understanding of [Subject Matter]. I had the opportunity to observe [Candidate’s Name] teaching [Course Name], and I was particularly impressed by their ability to [Specific Teaching Skill, e.g., engage students, explain complex concepts clearly, differentiate instruction]. They create a [positive] and [supportive] learning environment where all students feel valued and respected. Their lesson plans are well-organized, engaging, and aligned with learning standards.
Beyond their classroom instruction, [Candidate’s Name] is also a [collaborative] and [reflective] practitioner. They actively participate in professional development opportunities and are always seeking to improve their teaching practice. They are also committed to building strong relationships with students and their families. They are excellent at [communication] and are able to effectively address student and parent concerns. [Candidate’s Name]’s [enthusiasm] for teaching is infectious, and they inspire their students to learn and grow.
I am confident that [Candidate’s Name] would be a valuable addition to your faculty. Their [teaching skills], [dedication to students], and [commitment to professional growth] make them an ideal candidate for this position. I highly recommend them without reservation.
Please feel free to contact me if you have any further questions.
Sincerely,
[Your Name]
Template 10: Recommendation for a Nursing Program
Use this template for students applying to nursing programs.
[Your Name]
[Your Title]
[Your Institution]
[Your Email]
[Your Phone Number]
[Date]
Admissions Committee
[Nursing Program Name]
[University Name/Hospital Name]
[Address]
Dear Admissions Committee,
It is with great pleasure that I recommend [Student’s Name] for admission to your [Nursing Program Name]. I have known [Student’s Name] for [Number] years as their [Your Role] at [Your Institution/Hospital].
[Student’s Name] is an exceptional individual with a genuine passion for providing compassionate and quality care. They possess a strong foundation in [Relevant Science Subjects] and have consistently demonstrated a keen interest in the field of nursing. In my [Course Name] class, [Student’s Name] not only excelled academically but also demonstrated a remarkable ability to apply theoretical knowledge to practical situations. Their understanding of [Specific Nursing Concept] was particularly impressive. They are also proficient in [Relevant Technical Skills, e.g., patient monitoring, medication administration]. Their performance during [Clinical Rotation/Lab Simulation] showcased their ability to [Specific Skill].
Beyond their academic and technical skills, [Student’s Name] possesses the [empathy], [compassion], and [communication skills] essential for providing excellent patient care. They volunteered their time at [Hospital/Clinic Name], where they assisted with [Specific Tasks]. During this time, I observed their ability to [Positive Interaction with Patients]. They are a [team player] and are always willing to assist their colleagues. Their strong [problem-solving skills] and ability to [remain calm under pressure] make them well-suited for the demanding environment of nursing.
I am confident that [Student’s Name] has the potential to become an outstanding nurse. Their [intellectual abilities], [clinical skills], and [commitment to patient care] make them an ideal candidate for your program. I highly recommend them without reservation.
Please feel free to contact me if you have any further questions.
Sincerely,
[Your Name]
Template 11: Recommendation for a Business School
Use this template for students applying to business school (MBA, Master’s in Finance, etc.).
[Your Name]
[Your Title]
[Your Company/Institution]
[Your Email]
[Your Phone Number]
[Date]
Admissions Committee
[Business School Name]
[Address]
Dear Admissions Committee,
I am writing to enthusiastically recommend [Candidate’s Name] for admission to [Business School Name]. I have had the pleasure of working with/knowing [Candidate’s Name] for [Number] years as their [Your Role] at [Your Company/Institution].
[Candidate’s Name] is a highly [motivated] and [results-oriented] individual with a strong understanding of [Industry/Business Area]. They consistently exceeded expectations in their role as [Candidate’s Previous Role], demonstrating exceptional skills in [Specific Skill 1, e.g., financial analysis, marketing strategy, project management] and [Specific Skill 2, e.g., leadership, communication, problem-solving]. For example, [Candidate’s Name] played a key role in [Project or Accomplishment], which resulted in [Quantifiable Positive Outcome]. They are also adept at [Software/Tool] and possess a strong understanding of [Business Concept].
Beyond their technical skills, [Candidate’s Name] is a [strategic thinker] and a [natural leader]. They are able to quickly analyze complex situations, identify opportunities, and develop innovative solutions. They are also excellent at [communication] and [collaboration], effectively working with colleagues at all levels of the organization. They demonstrated these leadership skills by [Specific Example of Leadership, e.g., leading a team, mentoring colleagues, initiating a project]. They are also [adaptable] and [resilient], able to thrive in fast-paced and challenging environments.
I am confident that [Candidate’s Name] would be a valuable addition to your business school community. Their [skills], [experience], and [leadership potential] make them an ideal candidate for your program. I highly recommend them without reservation.
Please feel free to contact me if you have any further questions.
Sincerely,
[Your Name]
Template 12: Recommendation for an Engineering Program
Use this template for students applying to engineering programs.
[Your Name]
[Your Title]
[Your Institution]
[Your Email]
[Your Phone Number]
[Date]
Admissions Committee
[Engineering Program Name]
[University Name]
[Address]
Dear Admissions Committee,
It is with great pleasure that I recommend [Student’s Name] for admission to your [Engineering Program Name]. I have known [Student’s Name] for [Number] years as their [Your Role] at [Your Institution].
[Student’s Name] is an exceptionally bright and motivated student with a strong aptitude for engineering. They consistently excel in their coursework, demonstrating a solid understanding of [Relevant Subject 1, e.g., mathematics, physics, computer science] and [Relevant Subject 2, e.g., statics, thermodynamics, circuit analysis]. In my [Course Name] class, [Student’s Name] not only achieved a top grade but also demonstrated a remarkable ability to apply theoretical knowledge to solve complex engineering problems. Their understanding of [Specific Engineering Concept] was particularly impressive. They are also proficient in [Relevant Software/Programming Language, e.g., CAD software, MATLAB, Python]. Their work on [Specific Project] showcased their ability to [Specific Engineering Skill].
Beyond their academic abilities, [Student’s Name] possesses the [critical thinking skills], [problem-solving abilities], and [creativity] necessary for success in the field of engineering. They actively participated in [Engineering Club/Team], where they contributed significantly to [Specific Project]. During this time, I observed their ability to [Positive Interaction with Team Members/Contribution to the Project]. They are a [team player] and are always willing to share their knowledge and assist their colleagues. Their strong [leadership skills] and ability to [think outside the box] make them well-suited for the challenges of engineering.
I am confident that [Student’s Name] has the potential to become an outstanding engineer. Their [intellectual abilities], [technical skills], and [passion for engineering] make them an ideal candidate for your program. I highly recommend them without reservation.
Please feel free to contact me if you have any further questions.
Sincerely,
[Your Name]
Template 13: Recommendation for a Customer Service Position
Use this template for recommending someone for a customer service role.
[Your Name]
[Your Title]
[Your Company]
[Your Email]
[Your Phone Number]
[Date]
[Hiring Manager Name] (If known, otherwise use title)
[Hiring Manager Title]
[Company Name]
[Address]
Dear [Mr./Ms./Mx. Hiring Manager Last Name],
I am writing to enthusiastically recommend [Candidate’s Name] for the Customer Service position at [Company Name]. I had the pleasure of working with [Candidate’s Name] at [Your Company] for [Number] years, where they served as our [Candidate’s Role, if applicable].
[Candidate’s Name] is an exceptionally [customer-focused] and [results-oriented] individual with a proven track record of providing excellent customer service. During their time [with us/at our company], they consistently exceeded customer expectations and received positive feedback. They possess