Resigning from a job can be a daunting task. Crafting a professional and well-written resignation letter is crucial for maintaining positive relationships with your employer and colleagues. It’s your final opportunity to leave a lasting impression, express gratitude, and ensure a smooth transition. A good resignation letter protects your professional reputation and leaves the door open for future opportunities. This guide offers 24 carefully crafted examples of professional resignation letters, covering various situations and levels of experience, along with actionable tips to help you create a letter that suits your specific needs. These examples are designed to provide inspiration and guidance, enabling you to confidently navigate this important step in your career.
This comprehensive collection includes letters for diverse scenarios, from simple and straightforward resignations to those requiring more nuanced communication, such as addressing concerns or providing extended notice. We’ve included examples for various roles and industries, ensuring you find a template that aligns with your profession and personal circumstances. Each example is designed to be easily adaptable, allowing you to personalize the content to reflect your unique situation and maintain a positive and professional tone. Remember to always proofread your letter carefully before submitting it to ensure accuracy and clarity.
Sample Professional Resignation Letter Examples
Example 1: Standard Resignation Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day of Employment].
Thank you for the opportunity to work at [Company Name] for the past [Number] years. I have learned a great deal during my time here and I am grateful for the experiences and opportunities I have been given.
I wish you and the company all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Example 2: Resignation Letter with Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I am incredibly grateful for the opportunities and experiences I have gained during my time here. I have particularly valued [Mention a specific positive experience or skill you developed]. Thank you for your support and guidance.
I wish you and the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Example 3: Resignation Letter with Offer to Assist in Transition
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to formally notify you of my resignation from my role as [Your Position] at [Company Name], with my last day of employment being [Your Last Day of Employment].
I have enjoyed my time at [Company Name] and appreciate the opportunities I’ve been given. To ensure a smooth transition, I am happy to assist in training my replacement and completing any outstanding tasks before my departure.
Thank you again for the experience. I wish you and the company all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Example 4: Resignation Letter – Short and Concise
[Your Name]
[Date]
[Employer’s Name]
Dear [Employer’s Name],
Please accept this as notification that I am resigning from my position as [Your Position], effective [Your Last Day of Employment].
Thank you for the opportunity. I wish you well.
Sincerely,
[Your Signature]
[Your Typed Name]
Example 5: Resignation Letter – Specifying Reason (Optional, Use with Caution)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from the position of [Your Position] at [Company Name], effective [Your Last Day of Employment]. I have accepted a position at another company that aligns more closely with my long-term career goals.
I appreciate the opportunities I have had at [Company Name] and wish you the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Note: Only include a reason if you feel it’s necessary and will maintain a professional tone. Avoid negativity.
Example 6: Resignation Letter – More Formal Tone
[Your Name]
[Your Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear Mr./Ms. [Employer’s Last Name],
Please accept this letter as formal notification of my resignation from my position as [Your Position] with [Company Name]. My last day of employment will be [Your Last Day of Employment].
I extend my sincere appreciation for the opportunities afforded to me during my tenure here. I trust that the transition will be seamless, and I am prepared to assist in any way possible to ensure its success.
I wish you and [Company Name] all the best in your future endeavors.
Respectfully,
[Your Signature]
[Your Typed Name]
Example 7: Resignation Letter – Highlighting Accomplishments
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I am proud of the contributions I have made to [Company Name] during my time here, including [Mention a specific accomplishment] and [Mention another specific accomplishment]. I have learned a great deal and value the experience I’ve gained.
Thank you for the opportunity. I wish you and the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Example 8: Resignation Letter – Expressing Appreciation for Mentorship
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], with my last day being [Your Last Day of Employment].
I want to express my sincere appreciation for your mentorship and guidance during my time here. Your advice and support have been invaluable to my professional development.
Thank you again for everything. I wish you and the company all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Example 9: Resignation Letter – Moving to a Different Industry
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment]. I will be pursuing an opportunity in a different industry.
I have enjoyed my time at [Company Name] and appreciate the skills and experience I have gained. Thank you for the opportunities I have been given.
I wish you and the company all the best for the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Example 10: Resignation Letter – Due to Personal Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Position] at [Company Name], with my last day of employment being [Your Last Day of Employment]. This decision is due to personal reasons that require my full attention.
I appreciate the opportunities I’ve had during my time here. Thank you for your understanding.
Sincerely,
[Your Signature]
[Your Typed Name]
Example 11: Resignation Letter – Two Weeks Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter serves as formal notification that I am resigning from my position as [Your Position] with [Company Name], effective two weeks from today, [Your Last Day of Employment].
Thank you for the opportunity to have worked here. I wish you all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Example 12: Resignation Letter – Extended Notice (More than 2 Weeks)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you that I will be resigning from my position as [Your Position] at [Company Name], with my last day of employment being [Your Last Day of Employment]. This provides [Number] weeks of notice.
I am grateful for the opportunities I have had at [Company Name] and would like to assist in the transition process in any way possible during this time.
Thank you for your understanding.
Sincerely,
[Your Signature]
[Your Typed Name]
Example 13: Resignation Letter – for a Managerial Role
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
As manager of [Team/Department], I am committed to ensuring a smooth transition. I will work closely with you to identify and train my replacement and to document all critical processes.
I have valued my time at [Company Name] and wish you and my team continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Example 14: Resignation Letter – Addressing Concerns (Use with Extreme Caution and Professionalism)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment]. While I have appreciated certain aspects of my role, recent challenges related to [Briefly and professionally mention the concern – e.g., workload distribution] have made it difficult for me to continue effectively in this position.
I wish you and the company success in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Note: Only mention concerns if absolutely necessary and keep it brief, objective, and professional. This is generally not recommended unless you have already discussed these concerns with your employer. Consider leaving this out entirely for a simpler resignation.
Example 15: Resignation Letter – Returning to School
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment]. I have made the decision to return to school to further my education.
I am grateful for the opportunity to have worked here and appreciate the experience I have gained. I wish you and the company all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Example 16: Resignation Letter – Accepting a Promotion Elsewhere
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment]. I have accepted a position with another company that represents a significant promotion and advancement in my career.
Thank you for the opportunities and experiences I have gained during my time at [Company Name]. I wish you and the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Example 17: Resignation Letter – Remote Position Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my remote position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I appreciate the flexibility and opportunities afforded to me in this remote role. Thank you for your support.
Sincerely,
[Your Signature]
[Your Typed Name]
Example 18: Resignation Letter – Internship Completion
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter serves as formal notification that I am completing my internship as [Your Position] with [Company Name] on [Your Last Day of Employment].
Thank you for providing me with this invaluable learning experience. I have gained significant knowledge and skills during my internship. I am especially grateful for [mention a specific positive experience].
Sincerely,
[Your Signature]
[Your Typed Name]
Example 19: Resignation Letter – Contract Position Ending
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter confirms that my contract as [Your Position] at [Company Name] will conclude on [Your Last Day of Employment], as per the terms of our agreement.
I have enjoyed working on this project and appreciate the opportunity. Thank you for your collaboration.
Sincerely,
[Your Signature]
[Your Typed Name]
Example 20: Resignation Letter – Relocating
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment]. My family and I are relocating to [New City/State] and I will no longer be able to continue in this role.
I am grateful for the opportunities I have had at [Company Name] and appreciate your understanding. I wish you and the company all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Example 21: Resignation Letter – Taking a Sabbatical
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment]. I will be taking a sabbatical to pursue personal and professional development opportunities.
Thank you for the support and encouragement I have received during my time here. I value the experiences I have gained. Depending on the company’s policy, I may potentially be interested in discussing a return in the future; if that is possible.
Sincerely,
[Your Signature]
[Your Typed Name]
Example 22: Resignation Letter – With Offer to Consult
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
I value my time with the company. To ensure a seamless transition, and if needed, I would be happy to discuss the possibility of providing consulting services on a temporary basis after my departure.
Thank you for the opportunity. I wish you and the company all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Example 23: Resignation Letter – Retirement
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am retiring from my position as [Your Position] with [Company Name], effective [Your Last Day of Employment].
I have truly valued my [Number] years with [Company Name] and am grateful for the opportunities I have had. I wish you and the company continued success in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Example 24: Resignation Letter – Seeking a More Challenging Role
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment]. I have accepted a position with another company that offers a more challenging and diverse range of responsibilities that better align with my career growth aspirations.
Thank you for the experience I have gained here. I wish you and the company well.
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion
Crafting a professional resignation letter is essential for leaving your job on a positive note. These 24 examples provide a strong foundation for creating a letter that accurately reflects your situation and maintains your professional reputation. Remember to personalize each template to suit your specific circumstances, always maintain a respectful and appreciative tone, and proofread carefully before submitting. By following these guidelines, you can ensure a smooth transition and leave a lasting positive impression with your employer.
Choosing the right template will largely depend on your reasons for leaving, your relationship with your employer, and company culture. While some situations require a brief and formal approach, others may warrant a more detailed expression of gratitude or an offer to assist with the transition. Regardless of the specific scenario, focus on maintaining professionalism, expressing appreciation, and ensuring clarity. A well-crafted resignation letter demonstrates respect for your employer and colleagues, contributing to a positive final impression and preserving valuable professional connections.