Resigning from a job is a significant step. Crafting a professional and well-written resignation letter is crucial for maintaining positive relationships and ensuring a smooth transition. Your resignation letter serves as a formal record of your departure and reflects your professionalism, leaving a lasting impression on your employer. A poorly written letter can damage your reputation and potentially hinder future opportunities. This article provides 24 carefully curated resignation letter templates, along with expert tips to help you navigate this process with confidence and grace.
This comprehensive guide covers a variety of resignation scenarios, from standard two-week notices to more complex situations like resigning due to a new job opportunity, health reasons, or dissatisfaction. Each template is designed to be easily customizable to fit your specific circumstances. We’ll also delve into essential elements like conveying gratitude, stating your last day of employment, and offering assistance during the transition period. By following our advice, you can create a resignation letter that is both professional and respectful, ensuring a positive outcome for both you and your employer. Remember to always review your company’s policies regarding resignation procedures before submitting your letter.
Resignation Letter Samples: 24 Templates for Every Situation
1. Standard Two-Week Notice
Use this template for a straightforward resignation with a standard two-week notice period.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be two weeks from today, [Date].
Thank you for the opportunity to work at [Company Name]. I have enjoyed my time here and appreciate the experiences I have gained. I am committed to ensuring a smooth transition during my departure.
I am happy to assist in training my replacement and completing any outstanding tasks before my last day. Please let me know how I can be of assistance.
Sincerely,
[Your Signature]
[Your Typed Name]
2. Resignation Letter with Gratitude
Express sincere gratitude for your time at the company.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Date].
I am incredibly grateful for the opportunities and experiences I have gained during my time here. I have learned a great deal and appreciate the support I have received from my colleagues and superiors. Thank you for investing in my professional development.
I wish [Company Name] all the best in the future. I am happy to assist in any way possible to ensure a smooth transition during my departure.
Sincerely,
[Your Signature]
[Your Typed Name]
3. Resignation Letter for a New Opportunity
Acknowledge a new job opportunity without disclosing specifics.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date].
I have accepted a new opportunity that aligns with my long-term career goals. I appreciate the opportunities I have been given at [Company Name] and the skills I have developed during my tenure.
I am committed to ensuring a seamless transition and will do everything I can to assist in the handover process. Thank you for your understanding.
Sincerely,
[Your Signature]
[Your Typed Name]
4. Resignation Letter with a Longer Notice Period
When providing more than the standard two weeks’ notice.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to inform you of my decision to resign from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Date], providing [Number] weeks’ notice.
I wanted to provide ample time for the company to find and train a suitable replacement. I value my time at [Company Name] and want to ensure a smooth transition for everyone involved.
Please let me know how I can best assist in the handover process during my remaining time here.
Sincerely,
[Your Signature]
[Your Typed Name]
5. Resignation Letter Due to Health Reasons
Sensitive and concise, focusing on health concerns.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date].
Due to unforeseen health reasons, I am no longer able to fulfill the responsibilities of my role. I regret having to leave at this time.
I wish you and [Company Name] all the best. I am available to answer any questions you may have during the transition period.
Sincerely,
[Your Signature]
[Your Typed Name]
6. Resignation Letter Due to Family Reasons
Similar to health reasons, focusing on family obligations.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Date].
Due to unforeseen family circumstances, I need to relocate and am therefore resigning from my position. I appreciate the opportunities I have had at [Company Name].
I will do my best to assist in the transition process during my remaining time here.
Sincerely,
[Your Signature]
[Your Typed Name]
7. Resignation Letter with Offer to Train Replacement
Proactively offering to train your successor.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date].
I am happy to assist in training my replacement and ensuring a smooth handover of my responsibilities. I am committed to making the transition as seamless as possible.
Please let me know how I can best contribute to this process during my remaining time with the company.
Sincerely,
[Your Signature]
[Your Typed Name]
8. Resignation Letter with Offer to Stay Longer (If Possible)
Show flexibility and willingness to extend your stay if needed.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Date].
While my intended last day is [Date], I am open to discussing the possibility of extending my stay if needed to facilitate a smoother transition. Please let me know if this is something you would like to explore.
I value my time at [Company Name] and want to ensure a seamless handover of my duties.
Sincerely,
[Your Signature]
[Your Typed Name]
9. Resignation Letter Due to Dissatisfaction (Use with Caution)
Only use this if absolutely necessary, keep it professional and avoid negativity.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date].
After careful consideration, I have decided to pursue other opportunities that better align with my career goals and professional development. While I appreciate the experience I gained here, I believe it is time for me to move on.
I wish [Company Name] all the best in the future and will do my best to ensure a smooth transition during my departure.
Sincerely,
[Your Signature]
[Your Typed Name]
10. Resignation Letter from a Management Position
Emphasize commitment to a smooth handover and leadership transition.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Date].
As a manager, I understand the importance of a smooth transition. I am committed to working closely with you and my team to ensure a seamless handover of my responsibilities and projects. I will dedicate my remaining time to training and supporting my successor.
Thank you for the opportunity to lead this team. I wish the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
11. Resignation Letter: Short & Sweet
Keep it very brief and to the point.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this as notification that I am resigning from my position as [Your Job Title], effective [Date].
Thank you for the opportunity.
Sincerely,
[Your Signature]
[Your Typed Name]
12. Resignation Letter with an Apology
Only when necessary, and keep the apology concise.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective [Date]. I apologize for any inconvenience this may cause.
I wish you and the company all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
13. Resignation Letter – Part Time
Specifically stating your resignation from your part-time role.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my part-time position as [Your Job Title] at [Company Name], effective [Date].
Thank you for the opportunity to work in this role.
Sincerely,
[Your Signature]
[Your Typed Name]
14. Resignation Letter – Internship
Ending an internship on a positive note.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you that my internship as [Your Job Title] at [Company Name] will conclude on [Date].
Thank you for the invaluable experience and mentorship I received during my internship. I have learned a great deal and appreciate the opportunity to contribute to the team.
Sincerely,
[Your Signature]
[Your Typed Name]
15. Resignation Letter – Temporary Position
Formally ending a temporary assignment.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter serves as confirmation that my temporary assignment as [Your Job Title] at [Company Name] will end on [Date], as per our original agreement.
Thank you for the opportunity to work with your team.
Sincerely,
[Your Signature]
[Your Typed Name]
16. Resignation Letter – Remote Position
Use this for remote employment.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my remote position as [Your Job Title] at [Company Name], effective [Date].
Thank you for the opportunity to work remotely with the team.
Sincerely,
[Your Signature]
[Your Typed Name]
17. Resignation Letter – No Specific Reason
Resigning without disclosing the reason.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date].
I wish you and the company all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
18. Resignation Letter – Relocation
Moving out of the area.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Date]. My relocation to [New Location] necessitates this decision.
Thank you for the opportunity to work with you and the team.
Sincerely,
[Your Signature]
[Your Typed Name]
19. Resignation Letter – Contract Ending
Formally recognizing the end of a contract.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter serves to confirm that my contract as [Your Job Title] at [Company Name] will conclude on [Date], as per the terms of our agreement.
Thank you for the opportunity.
Sincerely,
[Your Signature]
[Your Typed Name]
20. Resignation Letter – Seeking Higher Education
Leaving to pursue educational opportunities.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Date]. I will be returning to school to pursue further education.
Thank you for the opportunity to work here.
Sincerely,
[Your Signature]
[Your Typed Name]
21. Resignation Letter – Career Change
Switching career paths.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date]. I have decided to pursue a career change.
Thank you for the experience.
Sincerely,
[Your Signature]
[Your Typed Name]
22. Resignation Letter – Voluntary Redundancy
Accepting a voluntary redundancy package.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to confirm my acceptance of the voluntary redundancy package offered by [Company Name]. My last day of employment will be [Date].
Thank you for the opportunity to work here.
Sincerely,
[Your Signature]
[Your Typed Name]
23. Resignation Letter – Entrepreneurship
Leaving to start your own business.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date]. I have decided to pursue my entrepreneurial ventures.
Thank you for the opportunity and support.
Sincerely,
[Your Signature]
[Your Typed Name]
24. Resignation Letter – Salary Reasons
Resigning because of salary.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Employer’s Title]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date]. I have received an offer from another company for a higher salary.
Thank you for the experience.
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion: Ensuring a Smooth and Professional Exit
Resigning from a job, regardless of the circumstances, requires careful consideration and a professional approach. The templates provided offer a starting point, but remember to personalize your letter to reflect your specific situation and maintain a positive tone. Always prioritize clear communication, express gratitude where appropriate, and offer assistance during the transition period. By following these guidelines, you can ensure a smooth and respectful exit, preserving your professional reputation and leaving a lasting positive impression on your former employer. Remember to consult with HR for any specific company policies regarding resignation procedures and benefits.