A letter of intent (LOI) is a document outlining the understanding between two or more parties which they intend to formalize in a legally binding agreement. While generally non-binding, an LOI signals a serious intent to proceed and sets the stage for negotiations. Its key purpose is to establish the fundamental terms of a proposed transaction or agreement, reducing the risk of misunderstandings and wasted effort down the line. Understanding the nuances of a letter of intent and crafting one effectively is crucial in various business and personal contexts, from mergers and acquisitions to job applications and real estate deals. This article provides a comprehensive overview of letters of intent, including different types and practical examples to help you write your own compelling and effective LOIs.
In the realm of business and legal communication, the letter of intent (LOI) serves as a crucial preliminary step toward establishing formal agreements. Its non-binding nature allows parties to explore potential partnerships or transactions without committing prematurely. By outlining the key terms and conditions, an LOI fosters transparency and facilitates informed decision-making. Whether you are pursuing a business acquisition, seeking a new job opportunity, or engaging in a real estate transaction, mastering the art of writing effective letters of intent is an invaluable skill. This guide offers 21 diverse LOI samples to equip you with the knowledge and resources necessary to craft compelling and purpose-driven letters in any scenario. Each sample targets a unique situation, providing practical insights into structuring your letter and articulating your intentions with precision.
Letter of Intent Samples and Templates
1. Letter of Intent for a Job Application
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Hiring Manager Name]
[Company Name]
[Company Address]
Subject: Letter of Intent – [Job Title]
Dear [Hiring Manager Name],
I am writing to express my strong interest in the [Job Title] position advertised on [Platform where you saw the advertisement]. Having closely followed [Company Name]’s work in [Industry/Area] for some time, I am deeply impressed by [mention a specific achievement or initiative of the company].
My skills and experience in [mention 2-3 relevant skills] align perfectly with the requirements outlined in the job description. In my previous role at [Previous Company], I successfully [quantifiable achievement related to the role], demonstrating my ability to [mention a key skill]. I am confident that I can make a significant contribution to your team.
I am eager to learn more about this opportunity and discuss how my skills and experience can benefit [Company Name]. Thank you for your time and consideration. My resume is attached for your review. I look forward to hearing from you soon.
Sincerely,
[Your Name]
2. Letter of Intent for Business Acquisition
[Your Company Name]
[Your Company Address]
[Date]
[Target Company Name]
[Target Company Address]
Subject: Letter of Intent Regarding Acquisition of [Target Company Name]
Dear [Contact Person Name],
This letter constitutes a non-binding letter of intent (“LOI”) from [Your Company Name] (“Buyer”) to [Target Company Name] (“Seller”) regarding the potential acquisition of [Target Company Name]. Buyer is interested in acquiring substantially all of the assets, or a controlling interest in, Seller’s business.
The proposed purchase price is [Proposed Purchase Price], subject to customary adjustments, including a review of the Seller’s financial statements and due diligence. This price assumes [mention key assumptions impacting the price, e.g., profitability, asset value].
The closing of the transaction is subject to the following conditions: (a) completion of satisfactory due diligence by Buyer; (b) negotiation and execution of a definitive purchase agreement; (c) obtaining necessary financing; and (d) regulatory approvals, if any.
This LOI is intended to serve as a basis for further negotiations and does not create any legally binding obligations on either party, except for the provisions regarding confidentiality and exclusive negotiation for a period of [Number] days from the date of this letter.
We are excited about the potential of this transaction and believe that it would be mutually beneficial. We look forward to discussing this proposal further and commencing due diligence promptly.
Sincerely,
[Your Name]
[Your Title]
3. Letter of Intent for Real Estate Purchase
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Seller Name]
[Seller Address]
Subject: Letter of Intent to Purchase Real Estate Located at [Property Address]
Dear [Seller Name],
This letter constitutes a non-binding letter of intent (“LOI”) from [Your Name] (“Buyer”) to purchase the real property located at [Property Address] (“Property”).
The proposed purchase price is [Proposed Purchase Price]. Buyer intends to finance the purchase with a mortgage loan. This offer is contingent upon a satisfactory inspection of the property within [Number] days of acceptance of this LOI.
The closing of the transaction is subject to the following conditions: (a) Buyer obtaining financing; (b) a satisfactory title search; and (c) a mutually agreeable purchase and sale agreement. The closing is anticipated to occur on or before [Proposed Closing Date].
This LOI is not a binding agreement to purchase the Property. A binding agreement will only be created upon the execution of a formal purchase and sale agreement. This LOI expresses the good faith intention of the Buyer to purchase the Property based upon the terms outlined herein.
We are very interested in purchasing your property and believe this is a win-win opportunity. We look forward to your positive response.
Sincerely,
[Your Name]
4. Letter of Intent for Partnership
[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Partner Name/Company Name]
[Partner Address]
Subject: Letter of Intent for Partnership
Dear [Partner Name],
This letter serves as a non-binding letter of intent outlining the preliminary understanding between [Your Name/Company Name] and [Partner Name/Company Name] (collectively, the “Parties”) to explore a potential partnership.
The purpose of this partnership is to [State the purpose of the partnership, e.g., develop a new product, expand market reach]. The Parties envision contributing the following resources to the partnership: [Your Name/Company Name] will contribute [Your contribution], and [Partner Name/Company Name] will contribute [Partner’s contribution].
The Parties anticipate sharing profits and losses according to the following ratio: [Your Name/Company Name] will receive [Percentage], and [Partner Name/Company Name] will receive [Percentage]. This is subject to further negotiation and detailed financial projections.
This LOI is non-binding and intended to facilitate discussions towards a formal partnership agreement. The Parties agree to negotiate in good faith to finalize a binding agreement within [Number] days. This letter also includes a confidentiality clause to protect sensitive information shared during negotiations.
We are enthusiastic about the potential of this partnership and believe it will create significant value for both parties. We look forward to discussing this further.
Sincerely,
[Your Name]
5. Letter of Intent for a Sponsorship
[Your Organization Name]
[Your Organization Address]
[Date]
[Sponsor Company Name]
[Sponsor Company Address]
Subject: Letter of Intent for Sponsorship of [Event/Program Name]
Dear [Contact Person Name],
This letter constitutes a non-binding letter of intent from [Your Organization Name] (the “Organization”) to [Sponsor Company Name] (the “Sponsor”) regarding the potential sponsorship of the [Event/Program Name] event, to be held on [Date] at [Location].
The Organization is seeking sponsorship to support [Briefly explain the event/program and its goals]. We believe that this event provides a valuable opportunity for [Sponsor Company Name] to reach [Target Audience] and enhance its brand awareness.
The Organization proposes the following sponsorship levels: [List sponsorship levels and benefits, e.g., Gold, Silver, Bronze with associated benefits such as logo placement, speaking opportunities, etc.]. The proposed sponsorship amount for [Sponsorship Level] is [Amount].
This LOI is intended to serve as a basis for further discussions and does not create any legally binding obligations on either party, except for the provisions regarding confidentiality. We are eager to discuss this proposal further and tailor the sponsorship package to meet your specific needs and objectives.
We believe that a partnership between our organizations would be mutually beneficial and contribute to the success of [Event/Program Name]. We look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Title]
6. Letter of Intent for Consulting Services
[Your Company Name]
[Your Company Address]
[Date]
[Client Company Name]
[Client Company Address]
Subject: Letter of Intent for Consulting Services
Dear [Client Contact Name],
This letter serves as a non-binding letter of intent from [Your Company Name] (“Consultant”) to [Client Company Name] (“Client”) regarding the provision of consulting services.
The Consultant understands that the Client requires assistance with [Briefly describe the consulting project, e.g., improving marketing strategy, streamlining operations]. The Consultant proposes to provide the following services: [List the specific services to be provided].
The Consultant estimates that the project will require approximately [Number] hours and will be completed within [Number] weeks. The Consultant’s hourly rate is [Rate]. This is an estimate and subject to adjustment based on the actual scope of work.
This LOI is intended to facilitate discussions towards a formal consulting agreement. The parties agree to negotiate in good faith to finalize a binding agreement within [Number] days. This letter is non-binding except for the confidentiality clause related to shared project information.
We are confident that our expertise can help you achieve your objectives. We look forward to discussing this further.
Sincerely,
[Your Name]
[Your Title]
7. Letter of Intent for Lease Agreement
[Your Name/Company Name]
[Your Address]
[Date]
[Landlord Name/Company Name]
[Landlord Address]
Subject: Letter of Intent to Lease Property at [Property Address]
Dear [Landlord Name],
This letter constitutes a non-binding letter of intent from [Your Name/Company Name] (“Tenant”) to lease the property located at [Property Address] (“Property”).
The Tenant proposes to lease the Property for a term of [Number] years, commencing on [Start Date]. The proposed monthly rent is [Amount], payable in advance on the first day of each month.
The Tenant intends to use the Property for [Intended Use of Property]. This offer is contingent upon the Tenant obtaining all necessary permits and licenses for its intended use.
This LOI is not a binding agreement to lease the Property. A binding agreement will only be created upon the execution of a formal lease agreement. This LOI expresses the good faith intention of the Tenant to lease the Property based upon the terms outlined herein. Both parties agree to negotiate a lease agreement in good faith.
We are very interested in leasing your property and believe it is an excellent location for our business. We look forward to your positive response.
Sincerely,
[Your Name]
8. Letter of Intent for Joint Venture
[Your Company Name]
[Your Company Address]
[Date]
[Partner Company Name]
[Partner Company Address]
Subject: Letter of Intent for Joint Venture
Dear [Contact Person Name],
This letter serves as a non-binding letter of intent outlining the preliminary understanding between [Your Company Name] and [Partner Company Name] (collectively, the “Parties”) to explore a potential joint venture.
The purpose of this joint venture is to [State the purpose of the joint venture, e.g., develop and market a new technology, expand into a new geographic market]. The Parties envision establishing a new entity, [Proposed Joint Venture Name], to conduct the joint venture activities.
[Your Company Name] will contribute [Your Contribution] to the joint venture, and [Partner Company Name] will contribute [Partner’s Contribution]. The Parties anticipate sharing profits and losses according to the following ratio: [Your Company Name] will receive [Percentage], and [Partner Company Name] will receive [Percentage].
This LOI is non-binding and intended to facilitate discussions towards a formal joint venture agreement. The Parties agree to negotiate in good faith to finalize a binding agreement within [Number] days. Both parties agree to keep all shared business information confidential.
We are enthusiastic about the potential of this joint venture and believe it will create significant value for both parties. We look forward to discussing this further.
Sincerely,
[Your Name]
[Your Title]
9. Letter of Intent for Research Collaboration
[Your Institution Name]
[Your Institution Address]
[Date]
[Collaborating Institution Name]
[Collaborating Institution Address]
Subject: Letter of Intent for Research Collaboration
Dear [Contact Person Name],
This letter expresses the intent of [Your Institution Name] to collaborate with [Collaborating Institution Name] on a research project focused on [Research Area]. This letter outlines the preliminary understanding between our institutions.
The primary goal of this collaboration is to [State the primary goal of the research, e.g., develop a new treatment for a disease, understand the impact of climate change]. We believe that combining our expertise in [Your Institution’s Expertise] with your expertise in [Collaborating Institution’s Expertise] will lead to significant advancements in this field.
[Your Institution Name] will contribute [Your Institution’s Contribution] to the research project, and [Collaborating Institution Name] will contribute [Collaborating Institution’s Contribution]. We anticipate sharing data and research findings openly and collaboratively.
This letter of intent is non-binding and serves as a starting point for developing a formal research collaboration agreement. We agree to negotiate in good faith to finalize a binding agreement within [Number] months, addressing intellectual property rights, data sharing protocols, and publication guidelines.
We are excited about the potential of this research collaboration and believe it will be mutually beneficial. We look forward to discussing this further.
Sincerely,
[Your Name]
[Your Title]
10. Letter of Intent for Supply Agreement
[Your Company Name]
[Your Company Address]
[Date]
[Supplier Company Name]
[Supplier Company Address]
Subject: Letter of Intent for Supply Agreement
Dear [Contact Person Name],
This letter constitutes a non-binding letter of intent from [Your Company Name] (“Buyer”) to [Supplier Company Name] (“Supplier”) regarding the potential supply of [Product/Service].
The Buyer intends to purchase [Quantity] of [Product/Service] from the Supplier on a [Frequency, e.g., monthly, annual] basis. The Buyer anticipates a purchase price of [Price] per unit/service, subject to negotiation and volume discounts.
The Supplier warrants that the [Product/Service] will meet the following specifications: [List key specifications, e.g., quality standards, delivery times, technical requirements]. The Buyer reserves the right to inspect the [Product/Service] upon delivery.
This LOI is intended to serve as a basis for further discussions and does not create any legally binding obligations on either party, except for the provisions regarding confidentiality. We are eager to discuss this proposal further and negotiate a formal supply agreement.
We believe that a supply agreement between our companies would be mutually beneficial and ensure a reliable source of [Product/Service] for our operations. We look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Title]
11. Letter of Intent for Software Development Project
[Your Company Name]
[Your Company Address]
[Date]
[Software Company Name]
[Software Company Address]
Subject: Letter of Intent for Software Development Project
Dear [Contact Person Name],
This letter expresses our intent to engage [Software Company Name] for a software development project. This letter outlines the initial understanding and intentions of [Your Company Name] regarding the development of a software application for [briefly describe the purpose of the software application].
Our primary objective is to develop a software solution that will [list the main objectives and functionalities that the software should provide]. The key features of the application should include [list the key features of the software].
The project timeline should be approximately [number] months. The estimated budget for the project is [amount]. These figures are estimates and may be subject to change upon a more detailed analysis of the project requirements.
This letter is non-binding and intends to provide a framework for developing a more detailed and legally binding agreement. We agree to enter into negotiations to finalize the project scope, timeline, budget, and other terms in a comprehensive software development agreement.
We are confident that [Software Company Name] has the expertise and experience to meet our software development needs. We look forward to your positive response and the opportunity to work together on this project.
Sincerely,
[Your Name]
[Your Title]
12. Letter of Intent for Memorandum of Understanding (MOU)
[Your Organization Name]
[Your Organization Address]
[Date]
[Partner Organization Name]
[Partner Organization Address]
Subject: Letter of Intent for a Memorandum of Understanding
Dear [Contact Person Name],
This letter expresses our interest in establishing a Memorandum of Understanding (MOU) with [Partner Organization Name]. This document would outline the non-binding cooperative intentions between our organizations to work together on [specify the area of cooperation].
The purpose of the MOU is to promote collaboration and synergy between our organizations in [specify areas of cooperation]. By establishing this partnership, we aim to [list the goals and desired outcomes of the cooperation].
Key areas of potential collaboration include: [list the key activities and initiatives that the organizations would like to work on together].
This letter is non-binding and serves only to express our intent to enter into discussions to develop a formal MOU. We are committed to working together in good faith to define the details of our collaborative partnership and create a mutually beneficial working relationship.
We believe this MOU will be highly beneficial for both organizations. We look forward to discussing this matter further.
Sincerely,
[Your Name]
[Your Title]
13. Letter of Intent for Volunteer Work
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Organization Name]
[Organization Address]
Subject: Letter of Intent to Volunteer
Dear [Contact Person Name],
I am writing to express my strong interest in volunteering at [Organization Name]. I have been following your work in [area of focus for the organization] for some time and am deeply impressed by your commitment to [mission or values of the organization].
I am eager to contribute my time and skills to support your mission. I am particularly interested in volunteering in [specific area of interest or role], where I believe my skills in [list relevant skills] would be valuable.
I am available to volunteer [number] hours per week on [days of the week]. I am flexible and willing to assist in any capacity where my help is needed.
This letter is a non-binding statement of my intent to volunteer. I am eager to learn more about potential volunteer opportunities and how I can best support your organization.
Thank you for considering my request. I look forward to hearing from you soon.
Sincerely,
[Your Name]
14. Letter of Intent for Investment
[Your Name/Company Name]
[Your Address]
[Date]
[Company Name Seeking Investment]
[Company Address]
Subject: Letter of Intent for Investment
Dear [Contact Person Name],
This letter expresses our interest in making an investment in [Company Name Seeking Investment]. This letter outlines our non-binding intentions regarding a potential investment and outlines preliminary terms for your consideration.
Based on our preliminary review of your business plan and financial information, we are considering an investment of [amount] in exchange for [percentage]% equity stake in your company. This valuation is subject to further due diligence and detailed financial analysis.
Our investment is contingent upon the successful completion of due diligence, which will include a review of your financials, legal documents, and business operations. We also require a seat on the board of directors to actively participate in the strategic direction of the company.
This letter is non-binding and serves only to express our intent to move forward with further discussions and due diligence. This letter does not constitute a legally binding commitment to invest.
We are excited about the potential of [Company Name Seeking Investment] and believe that our investment and expertise can help you achieve your goals. We look forward to your positive response.
Sincerely,
[Your Name]
[Your Title]
15. Letter of Intent for Purchase of Goods
[Your Company Name]
[Your Company Address]
[Date]
[Supplier Company Name]
[Supplier Company Address]
Subject: Letter of Intent to Purchase Goods
Dear [Contact Person Name],
This letter serves as a non-binding letter of intent from [Your Company Name] (“Buyer”) to [Supplier Company Name] (“Supplier”) regarding the potential purchase of goods.
We are interested in purchasing [Quantity] of [Description of Goods]. The estimated total value of this potential purchase is [Amount].
Our purchase of these goods is contingent on them meeting our required specifications, including [list key specifications, e.g., quality, dimensions, material]. We also expect delivery within [Number] days of placing an order.
This LOI does not create any legally binding obligations for either party, with the exception of any confidentiality agreements that may be in place. This letter intends to establish the preliminary basis for further negotiations.
We believe a purchase agreement between our companies would be mutually beneficial. We look forward to your reply and discussing this matter further.
Sincerely,
[Your Name]
[Your Title]
16. Letter of Intent for Admission to a Program
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Admissions Committee/Department Name]
[Program Name]
[Institution Name]
[Institution Address]
Subject: Letter of Intent – Application for [Program Name]
Dear [Admissions Committee/Department Name],
I am writing to formally express my strong interest in applying for admission to the [Program Name] at [Institution Name]. My enthusiasm for this program is rooted in [mention specific reasons, e.g., the program’s unique curriculum, faculty expertise, research opportunities].
My background in [Your Field of Study/Experience] has provided me with a solid foundation in [mention relevant skills and knowledge]. I am confident that my skills and experiences align well with the requirements of the [Program Name].
I am particularly drawn to [Institution Name] because of [mention specific reasons, e.g., the institution’s reputation, resources, location]. I believe that the [Program Name] will provide me with the knowledge and skills necessary to achieve my career goals in [Your Career Goals].
This letter serves as a formal indication of my intent to apply to the [Program Name]. I plan to submit my complete application by the application deadline. I understand this letter does not guarantee admission.
Thank you for your time and consideration. I look forward to the opportunity to learn more about the program and discuss how my skills and experiences can benefit your institution.
Sincerely,
[Your Name]
17. Letter of Intent for License Agreement
[Your Company Name]
[Your Company Address]
[Date]
[Licensor Company Name]
[Licensor Company Address]
Subject: Letter of Intent for License Agreement
Dear [Contact Person Name],
This letter expresses our intent to pursue a license agreement for [identify the intellectual property, e.g., patent, trademark, software] owned by [Licensor Company Name].
[Your Company Name] is interested in obtaining a license to [specify the rights sought, e.g., manufacture, sell, distribute] the [intellectual property] within [geographic area]. We believe this [intellectual property] aligns well with our existing product line and market strategy.