Crafting a resignation letter can be a daunting task. You want to maintain professionalism, express gratitude, and leave on good terms. Whether you’re transitioning to a new role, pursuing further education, or simply seeking a change of pace, a well-written resignation letter is crucial. This article provides 19 free, customizable resignation letter samples to help you navigate this important process.
The following templates cover various scenarios, from standard two-week notices to more complex situations like resigning due to health reasons or accepting a new position within the same company. Remember to adapt each sample to your specific circumstances and company culture. Consider including a brief expression of gratitude for the opportunities you’ve been given and offer your assistance during the transition period. Always proofread carefully before submitting your letter to ensure it’s free of errors and reflects your professionalism.
Sample 1: Standard Two-Week Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be two weeks from today, [Date].
Thank you for the opportunity to work at [Company Name] for the past [Number] years. I have learned a great deal and enjoyed my time here.
I am committed to ensuring a smooth transition during my departure and am happy to assist in any way possible.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Simple Resignation Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter serves as notification that I am resigning from my position as [Your Job Title], effective [Date].
Thank you for the opportunity to work at [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Resignation Letter with Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Date].
I am grateful for the opportunities I have been given during my time at [Company Name]. I have learned valuable skills and gained experience that will benefit me in my future endeavors.
I am willing to assist in the transition process in any way possible.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Resignation Letter – Accepting a New Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Date]. I have accepted a new position with another company.
I appreciate the opportunities and experiences I have gained during my time here. I wish you and [Company Name] all the best in the future.
I am happy to help with the transition in any way I can.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Resignation Letter – More Than Two Weeks Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Date], which is [Number] weeks from today.
I wanted to provide you with ample time to find a suitable replacement and ensure a smooth transition. I am happy to assist in training my replacement during my remaining time here.
Thank you for the opportunities I have been given during my tenure at [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Resignation Letter – Due to Health Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Date]. Unfortunately, due to unforeseen health reasons, I am no longer able to fulfill the responsibilities of my role.
I regret having to leave my position at this time and I appreciate the understanding and support you have shown me.
I wish you and [Company Name] all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Resignation Letter – Relocation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date]. My family and I are relocating to [City, State], which necessitates this change.
I have enjoyed my time at [Company Name] and appreciate the opportunities I have been given. I will miss working with my colleagues and contributing to the company’s success.
I am happy to assist with the transition in any way possible during my remaining time here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Resignation Letter – Pursuing Further Education
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Date]. I will be pursuing further education, which requires my full-time attention.
I am grateful for the experience and knowledge I have gained during my time at [Company Name]. I believe this experience will be invaluable as I continue my education.
I am happy to assist with the transition in any way possible before my departure.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 9: Resignation Letter – Career Change
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date]. I have decided to pursue a career change that aligns more closely with my long-term goals.
I appreciate the opportunities I have been given at [Company Name] and the skills I have developed. I wish you and the company continued success.
I am available to assist with the transition process in any way that I can.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Resignation Letter – Internal Transfer/Promotion
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter serves as formal notification that I am resigning from my current position as [Your Job Title], effective [Date], as I will be transitioning to the position of [New Job Title] within [Department Name].
I am excited about this new opportunity and the challenges it presents. I am grateful for the support and guidance I have received in my current role.
I will work to ensure a seamless transition in my current department before assuming my new responsibilities.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Resignation Letter – Dissatisfaction (Use with Caution)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date]. After careful consideration, I have decided to pursue other opportunities that better align with my career goals and expectations. (Note: Avoid being overly negative. This is a delicate situation.)
I would like to thank you for the opportunity to have worked here.
I wish you and the company the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Resignation Letter – Contract Position Ending
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to formally notify you that my contract position as [Your Job Title] with [Company Name] will be ending on [Date], as per the terms of our agreement.
I have enjoyed my time working on [Project or Task] and appreciate the opportunity to have contributed to [Company Name].
I am available to assist with the handover of my responsibilities during the remaining period of my contract.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 13: Resignation Letter – Remote Work Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date]. While I have valued the flexibility of the remote work arrangement, I have decided to pursue a new opportunity that better aligns with my current career aspirations.
Thank you for the opportunity to work remotely for [Company Name]. I have learned a great deal and appreciate the trust and autonomy I was given.
I am committed to ensuring a smooth transition during my departure and am happy to assist in any way possible.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 14: Resignation Letter – Entry-Level Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Date]. I have accepted a new opportunity that will allow me to further develop my skills and advance my career.
I am thankful for the opportunity to have started my career at [Company Name]. The experience and mentorship I received have been invaluable.
I am willing to assist with the transition process to ensure a smooth handover of my responsibilities.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 15: Resignation Letter – Managerial Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date]. I have made the decision to pursue new challenges and opportunities that align with my long-term professional goals.
I am proud of the accomplishments we have achieved together as a team during my tenure as [Your Job Title]. I value the relationships I have built with my colleagues and the experience I have gained.
I am committed to ensuring a seamless transition and will work closely with you to identify and train my replacement.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 16: Resignation Letter – Expressing Appreciation for Growth
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Date].
I want to express my sincere appreciation for the opportunities I’ve had to grow and develop professionally during my time at [Company Name]. I’ve learned valuable skills and gained experience that will serve me well in the future. I am especially grateful for [mention a specific positive experience or mentor].
I am committed to ensuring a smooth transition and will do everything I can to assist in finding and training my replacement.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 17: Resignation Letter – Part-Time Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my part-time position as [Your Job Title] at [Company Name], effective [Date]. My availability and priorities have shifted, requiring me to step down from this role.
I have appreciated the opportunity to work at [Company Name] and the flexibility you provided. I wish you and the team all the best.
I am happy to help with the transition in any way possible during my remaining time here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 18: Resignation Letter – With Offer to Consult
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date]. I am pursuing new opportunities that will allow me to expand my skillset in [Mention Field].
During my time here, I’ve gained significant experience in [mention specific area] and I believe my expertise could be valuable during the transition period. I would be open to discussing a consulting arrangement to assist with specific projects or training my replacement.
Thank you for the opportunities and the experiences I’ve gained during my tenure at [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 19: Resignation Letter – Last-Minute Resignation (Avoid if possible)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my immediate resignation from my position as [Your Job Title] at [Company Name], effective today, [Date]. Due to unforeseen and unavoidable circumstances, I am unable to provide the standard two-week notice.
I understand that my sudden departure may cause inconvenience, and I sincerely apologize for any disruption this may cause. (Important: Only use this if absolutely necessary and explain the *unforeseen and unavoidable* circumstances briefly if appropriate and comfortable.)
I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion: Crafting the Perfect Resignation Letter
Resigning from a job is a significant step in your career, and a well-crafted resignation letter is essential for maintaining professional relationships and leaving a positive impression. The 19 samples provided offer a solid foundation for creating a letter that suits your specific circumstances. Here are some key takeaways to ensure your resignation letter is effective:
- Be Clear and Concise: State your intention to resign clearly and provide your last day of employment. Avoid ambiguity.
- Maintain a Professional Tone: Even if you are leaving due to dissatisfaction, strive for a professional and respectful tone. Avoid negative or accusatory language.
- Express Gratitude (Where Appropriate): If you had a positive experience, express your gratitude for the opportunities you were given. This strengthens your professional network.
- Offer Assistance with Transition: Offering to help with the transition, such as training a replacement or documenting processes, demonstrates your commitment to the company’s success, even as you depart.
- Proofread Carefully: Before submitting your letter, carefully proofread it for any grammatical errors or typos. A polished letter reflects professionalism and attention to detail.
- Tailor to Your Situation: While these samples provide a great starting point, it’s crucial to tailor the letter to your specific role, company culture, and reason for leaving. Don’t simply copy and paste; personalize it.
- Consider Your Audience: Think about the person who will be receiving your resignation letter. What is their management style? How have they supported you? Tailor your language accordingly.
- Document Everything: Keep a copy of your resignation letter for your records. This can be helpful for future employment opportunities.
- Be Prepared for a Conversation: Your resignation letter is likely to prompt a conversation with your manager or HR. Be prepared to discuss your reasons for leaving and your plans for the future.
- Never Burn Bridges: The professional world is smaller than you think. Leaving on good terms can open doors for future opportunities and collaborations.
- Timing is Key: Submit your resignation letter at an appropriate time, typically during a one-on-one meeting with your manager. This allows for a personal discussion and avoids surprising them.
- Be Honest, But Diplomatic: If you are leaving due to specific issues, consider addressing them in a constructive and diplomatic manner. However, avoid getting bogged down in negativity.
- Consult with HR: If you have any questions or concerns about the resignation process, consult with your HR department. They can provide guidance on company policies and procedures.
- Know Your Rights: Be aware of your rights and obligations regarding resignation, such as accrued vacation time and benefits.
- Avoid Social Media Rants: Resist the temptation to vent your frustrations on social media. This can damage your professional reputation.
- Say Goodbye to Colleagues: Before you leave, take the time to say goodbye to your colleagues and express your appreciation for their support.
- Complete Your Exit Paperwork: Ensure that you complete all necessary exit paperwork, such as signing documents and returning company property.
- Follow Up: After you leave, follow up with your former manager or colleagues to maintain contact and strengthen your professional network.
- Stay Positive: Focus on the positive aspects of your new opportunity and the future ahead. A positive attitude will help you make a smooth transition and achieve your career goals.
By following these guidelines and using the provided samples as inspiration, you can craft a resignation letter that is both professional and effective. Remember to adapt the templates to your unique situation and always prioritize maintaining positive relationships as you move forward in your career.
Leaving a job is a significant transition. Consider these additional points to navigate the process smoothly and professionally:
- Understand Your Contract: Review your employment contract to understand any specific notice period requirements or obligations.
- Address Outstanding Tasks: Before you leave, prioritize completing any outstanding tasks or projects to the best of your ability.
- Delegate Responsibilities: Clearly delegate your remaining responsibilities to colleagues or your manager to ensure a smooth workflow.
- Document Key Processes: Create documentation for key processes or procedures that you handle to help your replacement understand the role.
- Return Company Property: Return all company property, such as laptops, mobile phones, and access cards, before your last day.
- Update Your Contact Information: Provide your former employer with updated contact information so they can reach you if needed.
- LinkedIn Profile: Update your LinkedIn profile to reflect your new position or career goals.
- Thank You Notes: Consider writing thank-you notes to colleagues who have been particularly helpful or supportive during your time at the company.
- Attend Exit Interview: Participate in an exit interview with HR to provide feedback and share your experiences at the company.
- Offer Ongoing Support: If appropriate, offer to provide ongoing support to your replacement or former colleagues on a limited basis.
A well-managed resignation not only ensures a positive departure but also strengthens your professional reputation and opens doors for future collaborations and opportunities. Remember, leaving with grace and professionalism is just as important as starting a new chapter.