20 Free Letter Templates: Boost Your Communication

In today’s fast-paced world, effective communication is paramount. Whether you’re applying for a job, requesting information, or expressing gratitude, a well-written letter can make all the difference. However, starting from scratch can be time-consuming and daunting. That’s why we’ve compiled a collection of 20 free letter templates to help you streamline your communication and make a lasting impression. These templates cover a wide range of scenarios, from formal business correspondence to personal thank-you notes, ensuring you have the right tool for any situation.

These templates are designed to be easily customizable, allowing you to tailor them to your specific needs and preferences. Simply download the template, open it in your preferred word processor, and fill in the blanks with your own information. You can also adjust the formatting, font, and tone to match your personal brand or the specific requirements of the situation. By using these templates, you can save valuable time and effort while ensuring that your letters are professional, polished, and effective. We have carefully crafted each template to be clear, concise, and impactful, helping you to communicate your message with confidence and achieve your desired outcome.

Free Letter Templates for Every Occasion

1. Formal Business Letter

[Your Name/Company Name]
[Your Address]
[Your City, State, Zip Code]
[Date]

[Recipient Name/Company Name]
[Recipient Address]
[Recipient City, State, Zip Code]

Dear [Recipient Name],

[Body of the letter – clearly state your purpose and provide relevant details.]

Sincerely,
[Your Signature]
[Your Typed Name]

2. Cover Letter

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Hiring Manager Name] (If known, otherwise use title)
[Hiring Manager Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

[First Paragraph: Express your interest in the position and highlight your key qualifications.]

[Second Paragraph: Elaborate on your relevant skills and experiences, providing specific examples of your accomplishments.]

[Third Paragraph: Reiterate your interest and enthusiasm, and express your availability for an interview.]

Sincerely,
[Your Signature]
[Your Typed Name]

3. Letter of Recommendation

[Your Name]
[Your Title]
[Your Organization]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Recipient Name/Title]
[Recipient Organization]
[Recipient Address]

Dear [Mr./Ms./Mx. Last Name],

It is with great pleasure that I recommend [Applicant Name] for [Position/Program]. I have known [Applicant Name] for [Number] years as [Your Relationship to Applicant].

[Body of the letter – highlighting applicant’s strengths, skills, and accomplishments.]

Sincerely,
[Your Signature]
[Your Typed Name]

4. Thank You Letter (Post-Interview)

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Interviewer Name]
[Interviewer Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

Thank you for taking the time to speak with me about the [Position Name] position at [Company Name] on [Date]. I enjoyed learning more about the role and the team.

[Mention something specific you discussed during the interview to show you were engaged.]

I am very interested in this opportunity and believe my skills and experience align well with the requirements of the position.

Thank you again for your time and consideration. I look forward to hearing from you soon.

Sincerely,
[Your Signature]
[Your Typed Name]

5. Resignation Letter

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Manager Name]
[Manager Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].

[Optional: Briefly state reason for leaving – keep it positive or neutral.]

Thank you for the opportunity to work at [Company Name] for the past [Number] years. I have learned a great deal and appreciate the experiences I have gained.

I wish you and the company all the best in the future.

Sincerely,
[Your Signature]
[Your Typed Name]

6. Letter of Complaint

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Company Name/Department]
[Company Address]

Dear Sir/Madam,

I am writing to express my dissatisfaction with [product/service] I received on [date].

[Clearly and concisely describe the issue. Include specific details such as order numbers, dates, and names of people involved. State what resolution you are seeking.]

I look forward to your prompt response and resolution to this matter.

Sincerely,
[Your Signature]
[Your Typed Name]

7. Letter of Inquiry

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Company Name/Department]
[Company Address]

Dear Sir/Madam,

I am writing to inquire about [specific product, service, or information].

[Clearly state what information you are seeking. Provide context if necessary.]

Thank you for your time and consideration. I look forward to hearing from you soon.

Sincerely,
[Your Signature]
[Your Typed Name]

8. Letter of Apology (Business)

[Your Name/Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Customer Name]
[Customer Address]

Dear [Mr./Ms./Mx. Last Name],

Please accept our sincerest apologies for [the problem or mistake]. We understand this has caused you [inconvenience/frustration/etc.], and we are truly sorry.

[Briefly explain what happened and what steps you are taking to resolve the issue and prevent it from happening again.]

We value your business and appreciate your understanding. As a gesture of goodwill, we would like to offer you [a discount/a refund/a free gift/etc.].

Sincerely,
[Your Signature]
[Your Typed Name]

9. Personal Thank You Letter

[Your Name]
[Your Address]
[Your Date]

Dear [Recipient Name],

I wanted to take a moment to express my sincere gratitude for [the gift/the help/the kindness/etc.]. It was so thoughtful of you, and I truly appreciate it.

[Add a specific detail about why you appreciate the gesture. Make it personal.]

Thank you again for everything.

Sincerely,
[Your Name]

10. Letter of Invitation

[Your Name/Organization Name]
[Your Address]
[Your Date]

Dear [Recipient Name],

We would be delighted if you would join us for [Event Name] on [Date] at [Time] at [Location].

[Provide details about the event, including the purpose, dress code, and any special instructions.]

Please RSVP by [Date] so we can finalize arrangements. We look forward to seeing you there!

Sincerely,
[Your Name/Organization Name]

11. Request for Information Letter

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Recipient Name/Company Name]
[Recipient Title/Department]
[Recipient Address]

Dear [Mr./Ms./Mx. Last Name],

I am writing to request information regarding [specific topic]. I am particularly interested in [specific aspect of the topic].

[Explain why you need the information and how you plan to use it. Be specific.]

Thank you for your time and assistance. I look forward to hearing from you soon.

Sincerely,
[Your Signature]
[Your Typed Name]

12. Letter of Introduction

[Your Name]
[Your Title]
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Recipient Name]
[Recipient Title]
[Company Name]
[Recipient Address]

Dear [Mr./Ms./Mx. Last Name],

I am writing to introduce myself as [Your Title] at [Your Company Name]. We [briefly describe your company and what it does].

[Explain why you are contacting the recipient and what you hope to achieve.]

I would be pleased to schedule a call to discuss this further at your convenience. Thank you for your time and consideration.

Sincerely,
[Your Signature]
[Your Typed Name]

13. Fundraising Letter

[Organization Name]
[Organization Address]
[Organization Phone Number]
[Organization Email Address]

[Date]

Dear [Donor Name],

We are writing to you today to ask for your support in [Cause or Project]. [Explain the cause and why it’s important. Share a compelling story if possible.]

Your generous donation will help us to [specific impact of donations]. Even a small contribution can make a big difference.

To donate, please visit [website address] or send a check payable to [Organization Name] to the address above. Thank you for your consideration and support.

Sincerely,
[Your Signature]
[Your Typed Name/Title]

14. Letter of Authorization

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Recipient Name/Company Name]
[Recipient Title/Department]
[Recipient Address]

Dear [Mr./Ms./Mx. Last Name],

I, [Your Full Name], hereby authorize [Authorized Person’s Full Name] to [Specific Action Authorized].

[Provide specific details about the authorization, including dates, scope, and any limitations.]

This authorization is valid from [Start Date] to [End Date]. Please contact me at [Your Phone Number] if you have any questions.

Sincerely,
[Your Signature]
[Your Typed Name]

15. Letter of Intent (Informal)

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Recipient Name]
[Recipient Address]

Dear [Recipient Name],

This letter serves as a non-binding expression of my intent to [Purpose of the Letter of Intent].

[Provide details, including proposed terms, timelines, and any other relevant information. State that this is non-binding and subject to further agreement.]

I look forward to discussing this further with you.

Sincerely,
[Your Signature]
[Your Typed Name]

16. Payment Reminder Letter

[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email Address]

[Date]

[Customer Name]
[Customer Address]

Dear [Customer Name],

This is a friendly reminder that invoice [Invoice Number] for [Amount] is now overdue.

[State the original due date and provide a brief description of the goods or services provided.]

You can make a payment online at [Website Address] or by sending a check to the address above. Please remit payment as soon as possible. Thank you.

Sincerely,
[Your Name/Accounting Department]

17. Sales Letter

[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email Address]

[Date]

Dear [Prospect Name],

Are you looking for [Problem your product solves]? [Your Company Name] can help!

[Describe your product or service and its benefits. Highlight key features and address potential pain points. Include a call to action, such as visiting your website or requesting a demo.]

For a limited time, we’re offering [Special Offer]. Visit [Website Address] to learn more!

Sincerely,
[Your Name/Sales Team]

18. Letter to the Editor

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Editor’s Name] (If known, otherwise use title)
[Title of Publication]
[Publication Address]

Dear Editor,

I am writing in response to [Article Title] published in [Publication Name] on [Date].

[State your opinion on the article and provide supporting evidence or arguments. Be concise and respectful.]

Thank you for the opportunity to share my perspective.

Sincerely,
[Your Signature]
[Your Typed Name]

19. Letter to a Landlord (Request for Repairs)

[Your Name]
[Your Apartment Number]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Landlord Name/Property Management Company]
[Landlord Address]

Dear [Mr./Ms./Mx. Last Name or Landlord/Property Management Company],

I am writing to request repairs to the following items in my apartment: [List specific items needing repair, e.g., leaky faucet, broken window, malfunctioning appliance].

[Describe the problem in detail and when you first noticed it. If possible, reference your lease agreement regarding repair responsibilities.]

Please arrange for these repairs to be completed as soon as possible. I can be reached at [Your Phone Number] to schedule a convenient time. Thank you for your prompt attention to this matter.

Sincerely,
[Your Signature]
[Your Typed Name]

20. Email Out-Of-Office Auto-Reply

Subject: Out of Office Auto Reply

Thank you for your email. I am currently out of the office from [Start Date] to [End Date] and will have limited access to email.

If your matter is urgent, please contact [Colleague’s Name] at [Colleague’s Email Address] or [Colleague’s Phone Number].

Otherwise, I will respond to your email upon my return.

Thank you for your understanding.