In today’s competitive job market, a compelling cover letter is more important than ever. While a traditional cover letter still holds value, the email cover letter is rapidly becoming the standard, particularly when applying online. It’s your first impression, the key that unlocks the door to your resume, and the reason a hiring manager decides to invest their time in learning more about you. This guide provides you with the insights and examples you need to craft effective email cover letters that stand out from the crowd and significantly increase your chances of securing an interview.
Crafting an effective email cover letter isn’t just about summarizing your resume; it’s about showcasing your personality, demonstrating your understanding of the company and the role, and highlighting the specific skills and experiences that make you the ideal candidate. A well-written email cover letter is concise, engaging, and tailored to the specific job description. By following the advice and examining the examples below, you can learn how to write email cover letters that capture the attention of hiring managers and position you as a top contender for the position.
12 Email Cover Letter Examples to Inspire Your Next Application
Below are 12 sample email cover letters designed for various situations and experience levels. Remember to tailor each example to match the specific requirements of the job you’re applying for. Read each example carefully and pay attention to the tone, structure, and specific details highlighted.
Example 1: Entry-Level Position with Limited Experience
Subject: Enthusiastic Recent Graduate – [Your Name] – [Job Title] Application
Body:
Dear [Hiring Manager Name],
I am writing to express my keen interest in the [Job Title] position at [Company Name], as advertised on [Platform]. As a recent graduate with a [Degree] in [Major] from [University Name], I possess a strong foundation in [Relevant Skill 1] and [Relevant Skill 2].
While my professional experience is limited, I actively sought opportunities to develop relevant skills through [Internship/Volunteer Experience 1] and [Internship/Volunteer Experience 2]. For example, during my internship at [Company Name], I [Quantifiable Achievement, e.g., “increased social media engagement by 15%”]. I am a quick learner, highly motivated, and eager to contribute to [Company Name]’s success.
I am particularly drawn to [Company Name]’s commitment to [Company Value/Mission]. My passion for [Industry] aligns perfectly with your mission. Thank you for your time and consideration. I have attached my resume for your review and welcome the opportunity to discuss my qualifications further.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
[Your LinkedIn Profile URL (Optional)]
Example 2: Experienced Professional Seeking Career Advancement
Subject: Experienced [Your Profession] – [Your Name] – Applying for [Job Title]
Body:
Dear [Hiring Manager Name],
I am writing to express my strong interest in the [Job Title] position at [Company Name]. With [Number] years of experience as a [Your Profession] in the [Industry] sector, I have a proven track record of success in [Key Achievement 1] and [Key Achievement 2].
In my previous role at [Previous Company Name], I was responsible for [Key Responsibility 1], [Key Responsibility 2], and [Key Responsibility 3]. I consistently exceeded expectations, particularly in [Specific Example of Success with Quantifiable Results, e.g., “reducing operational costs by 20% within six months”]. My skills in [Key Skill 1], [Key Skill 2], and [Key Skill 3] align perfectly with the requirements outlined in the job description.
I am particularly impressed with [Company Name]’s [Recent Achievement/Initiative]. I believe my experience in [Relevant Experience] would be a valuable asset to your team. Thank you for considering my application. My resume is attached for your review. I am available for an interview at your earliest convenience.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
[Your LinkedIn Profile URL (Optional)]
Example 3: Switching Careers
Subject: Career Change – [Your Name] – Interested in [Job Title] Position
Body:
Dear [Hiring Manager Name],
I am writing to express my strong interest in the [Job Title] position at [Company Name], as advertised on [Platform]. While my background is primarily in [Previous Industry/Role], I am actively pursuing a career change into [New Industry/Role] and believe my transferable skills and passion for [New Industry] make me a strong candidate.
In my previous role as a [Previous Role] at [Previous Company], I developed expertise in [Transferable Skill 1], [Transferable Skill 2], and [Transferable Skill 3]. For example, my experience in [Specific Task] directly translates to the requirements of the [Job Title] position by [Explain the Connection]. I am also a highly motivated and adaptable individual with a proven ability to learn quickly and thrive in new environments.
I am particularly drawn to [Company Name]’s [Reason for Interest in the Company]. I am confident that my skills and enthusiasm, coupled with my dedication to learning, will allow me to quickly contribute to your team. Thank you for your time and consideration. My resume is attached for your review. I am eager to discuss how my unique background can benefit your organization.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
[Your LinkedIn Profile URL (Optional)]
Example 4: Referral from a Current Employee
Subject: Referred by [Employee Name] – [Your Name] – Application for [Job Title]
Body:
Dear [Hiring Manager Name],
I am writing to express my strong interest in the [Job Title] position at [Company Name]. I was recently referred to this opportunity by [Employee Name], a [Employee’s Position] at your company, who spoke highly of [Company Name]’s [Positive Aspect of Company Culture/Work].
With [Number] years of experience in [Industry], I have a proven track record of success in [Key Achievement 1] and [Key Achievement 2]. My skills in [Key Skill 1], [Key Skill 2], and [Key Skill 3] align well with the requirements outlined in the job description. In my previous role at [Previous Company Name], I [Specific Example of Success relevant to the job description].
I am particularly excited about the opportunity to contribute to [Company Name]’s [Specific Project/Goal]. [Employee Name] mentioned [Specific Detail about the Company that interests you], which further solidified my interest in this position. Thank you for your time and consideration. My resume is attached for your review. I am available for an interview at your earliest convenience.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
[Your LinkedIn Profile URL (Optional)]
Example 5: Following Up After Networking
Subject: Following Up – [Your Name] – Conversation at [Event Name]
Body:
Dear [Hiring Manager Name],
It was a pleasure speaking with you at [Event Name] on [Date] regarding [Company Name]’s work in [Industry/Area]. I was particularly interested in learning more about [Specific Topic Discussed].
As we discussed, I have [Number] years of experience in [Industry] with a focus on [Your Area of Expertise]. My skills in [Key Skill 1], [Key Skill 2], and [Key Skill 3] have allowed me to successfully [Key Achievement 1] and [Key Achievement 2]. I believe these skills align well with the challenges and opportunities at [Company Name].
I am particularly interested in the [Job Title] position, as advertised on [Platform]. I have attached my resume for your review and would welcome the opportunity to discuss how my skills and experience can contribute to [Company Name]’s success. Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
[Your LinkedIn Profile URL (Optional)]
Example 6: Addressing a Gap in Employment
Subject: [Your Name] – Application for [Job Title] – [Brief Explanation of Gap, e.g., “Career Break for Family Care”]
Body:
Dear [Hiring Manager Name],
I am writing to express my strong interest in the [Job Title] position at [Company Name], as advertised on [Platform]. While my resume reflects a gap in employment between [Start Date] and [End Date], I would like to explain the circumstances and highlight how I have used this time productively.
During this period, I [Briefly Explain Reason for Gap, e.g., “focused on providing full-time care for a family member”]. While this was my primary focus, I also maintained and enhanced my professional skills through [Relevant Activities, e.g., “online courses in project management,” “volunteer work with a local non-profit”]. I specifically developed my skills in [Key Skill 1] and [Key Skill 2] during this time.
Prior to my career break, I had [Number] years of experience in [Industry] with a proven track record of success in [Key Achievement 1] and [Key Achievement 2]. I am eager to re-enter the workforce and confident that my skills and dedication will make me a valuable asset to your team. Thank you for your understanding and consideration. My resume is attached for your review. I am available for an interview at your earliest convenience.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
[Your LinkedIn Profile URL (Optional)]
Example 7: Applying to a Company You Admire
Subject: Passionate [Your Profession] – [Your Name] – Interested in Contributing to [Company Name]
Body:
Dear [Hiring Manager Name],
I am writing to express my deep admiration for [Company Name]’s work in [Industry/Area] and my strong interest in contributing to your team as a [Your Profession]. I have been following [Company Name]’s progress in [Specific Area] for some time and am particularly impressed with [Specific Achievement/Initiative].
With [Number] years of experience in [Industry], I have developed a strong skillset in [Key Skill 1], [Key Skill 2], and [Key Skill 3]. In my previous role at [Previous Company Name], I was responsible for [Key Responsibility 1] and [Key Responsibility 2], where I successfully [Quantifiable Achievement]. I am confident that my skills and experience align well with [Company Name]’s values and goals.
While I am particularly drawn to [Company Name]’s [Specific Aspect of the Company, e.g., “innovative approach to product development” or “commitment to sustainability”], I am open to exploring various opportunities within your organization where I can leverage my skills and contribute to your continued success. Thank you for your time and consideration. My resume is attached for your review. I am eager to learn more about potential openings and discuss how I can add value to [Company Name].
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
[Your LinkedIn Profile URL (Optional)]
Example 8: Highlighting Specific Skills Requested in the Job Description
Subject: [Your Name] – [Job Title] Application – Skills Matching Your Requirements
Body:
Dear [Hiring Manager Name],
I am writing to express my strong interest in the [Job Title] position at [Company Name], as advertised on [Platform]. Having carefully reviewed the job description, I am confident that my skills and experience directly align with the requirements you have outlined.
Specifically, you mentioned the need for expertise in [Skill 1 from Job Description]. In my previous role at [Previous Company Name], I [Specific Example of Using Skill 1 and Resulting Achievement]. Similarly, you are seeking someone with experience in [Skill 2 from Job Description]. I have consistently utilized this skill by [Specific Example of Using Skill 2 and Resulting Achievement]. Furthermore, my proficiency in [Skill 3 from Job Description] allowed me to [Specific Example of Using Skill 3 and Resulting Achievement].
Beyond these specific skills, I also possess a strong foundation in [Other Relevant Skills]. I am eager to learn more about this opportunity and discuss how my skills and experience can contribute to [Company Name]’s success. Thank you for your time and consideration. My resume is attached for your review.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
[Your LinkedIn Profile URL (Optional)]
Example 9: For a Remote Position
Subject: [Your Name] – Application for Remote [Job Title] – Experienced [Your Profession]
Body:
Dear [Hiring Manager Name],
I am writing to express my keen interest in the Remote [Job Title] position at [Company Name], as advertised on [Platform]. With [Number] years of experience as a [Your Profession], I have a proven track record of successfully working independently and collaboratively in remote environments.
In my previous role at [Previous Company Name], I was responsible for [Key Responsibility 1] and [Key Responsibility 2], all while working remotely. I am highly proficient in utilizing online communication tools such as [List Tools, e.g., Slack, Zoom, Microsoft Teams] to maintain seamless communication and collaboration with team members. I also have a strong track record of meeting deadlines and delivering high-quality work with minimal supervision.
I am particularly drawn to [Company Name]’s commitment to [Company Value] and believe that my experience in [Relevant Experience] would be a valuable asset to your remote team. Thank you for considering my application. My resume is attached for your review, which further details my experience working in remote settings. I am available for a virtual interview at your convenience.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
[Your LinkedIn Profile URL (Optional)]
Example 10: Applying for an Internship
Subject: Enthusiastic Student – [Your Name] – Internship Application: [Internship Title]
Body:
Dear [Hiring Manager Name],
I am writing to express my strong interest in the [Internship Title] internship at [Company Name], as advertised on [Platform]. As a [Year] in [Major] at [University Name], I am eager to gain practical experience in [Industry/Field] and contribute to your team.
My coursework in [Relevant Course 1] and [Relevant Course 2] has provided me with a solid foundation in [Key Skill 1] and [Key Skill 2]. I am also proficient in [Software/Tool 1] and [Software/Tool 2]. In addition to my academic achievements, I have actively sought opportunities to develop my skills through [Relevant Experience, e.g., volunteer work, club activities, personal projects].
I am particularly drawn to [Company Name]’s work in [Specific Area] and believe that this internship would provide me with invaluable experience in [Desired Skill Development]. I am a quick learner, highly motivated, and eager to contribute to [Company Name]’s success. Thank you for your time and consideration. My resume is attached for your review. I am available for an interview at your earliest convenience.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
[Your LinkedIn Profile URL (Optional)]
Example 11: Applying to a Startup
Subject: Driven [Your Profession] – [Your Name] – Ready to Contribute to [Company Name]’s Growth
Body:
Dear [Hiring Manager Name],
I am writing to express my excitement about the opportunity to join [Company Name] as a [Your Profession]. I have been following your progress in [Industry/Area] with great interest and am impressed by [Specific Aspect of the Company, e.g., “your innovative product,” “your disruptive business model”].
With [Number] years of experience in [Industry], I thrive in fast-paced, dynamic environments and possess a strong track record of contributing to the growth of early-stage companies. In my previous role at [Previous Company Name], I [Specific Example of Contributing to Growth, e.g., “helped scale the sales team by 50% in six months,” “developed and implemented a new marketing strategy that increased lead generation by 30%”]. I am particularly skilled in [Key Skill 1], [Key Skill 2], and [Key Skill 3], all of which are crucial for success in a startup environment.
I am particularly drawn to [Company Name]’s [Company Value/Mission] and believe my entrepreneurial spirit and passion for [Industry] would make me a valuable asset to your team. Thank you for your time and consideration. My resume is attached for your review. I am eager to learn more about this opportunity and discuss how I can contribute to [Company Name]’s continued success.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
[Your LinkedIn Profile URL (Optional)]
Example 12: General Inquiry/Informational Interview Request
Subject: [Your Name] – Experienced [Your Profession] Seeking to Learn More About [Company Name]
Body:
Dear [Hiring Manager Name],
My name is [Your Name], and I am a [Your Profession] with [Number] years of experience in [Industry]. I have been following [Company Name]’s work in [Industry/Area] for some time and am deeply impressed by [Specific Achievement/Initiative].
I am currently exploring opportunities to leverage my skills in [Key Skill 1], [Key Skill 2], and [Key Skill 3] within a forward-thinking organization like [Company Name]. While I understand that you may not have any specific openings at this time, I would be grateful for the opportunity to connect for an informational interview to learn more about [Company Name]’s culture, challenges, and future goals.
I am confident that my skills and experience could be a valuable asset to your team. Thank you for your time and consideration. My resume is attached for your review. I am available for a brief conversation at your convenience.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
[Your LinkedIn Profile URL (Optional)]
Key Takeaways and Best Practices for Email Cover Letters
Mastering the art of the email cover letter is crucial for navigating the modern job market. Here’s a summary of key takeaways and best practices to ensure your application stands out:
- Tailor, Tailor, Tailor: Never use a generic cover letter. Each one must be customized to the specific job description and company. Research the company thoroughly to understand their values, mission, and recent achievements.
- Conciseness is Key: Keep your email cover letter brief and to the point. Hiring managers are busy, so respect their time by getting straight to the most relevant information. Aim for 2-3 short paragraphs.
- Strong Subject Line: Your subject line is the first impression. Make it clear, concise, and attention-grabbing. Include your name, the job title, and perhaps a keyword that aligns with the role.
- Highlight Relevant Skills and Experience: Focus on the skills and experiences that directly align with the job requirements. Use keywords from the job description to demonstrate that you understand what the employer is looking for.
- Quantify Your Achievements: Whenever possible, quantify your achievements with numbers and data. This provides concrete evidence of your capabilities and makes your accomplishments more impactful. For example, instead of saying “Improved sales performance,” say “Increased sales by 15% in Q3.”
- Showcase Your Personality: Let your personality shine through in your writing. Be authentic and engaging, but always maintain a professional tone.
- Address the Hiring Manager by Name: Whenever possible, find the name of the hiring manager and address them directly. This shows that you’ve done your research and are genuinely interested in the position. If you can’t find a name, use a general greeting such as “Dear Hiring Team.”
- Proofread Carefully: Typos and grammatical errors can create a negative impression. Proofread your email cover letter carefully before sending it. Consider using a grammar checker or asking a friend to review it for you.
- Call to Action: End your email cover letter with a clear call to action, such as “I am eager to learn more about this opportunity and discuss how my skills can benefit your team. I am available for an interview at your earliest convenience.”
- Format for Readability: Use clear and concise language, short paragraphs, and bullet points to make your email cover letter easy to read. Avoid using overly formal language or jargon.
- Follow Up: If you haven’t heard back from the employer within a week or two, consider sending a polite follow-up email. This shows that you are still interested in the position and keeps your application top of mind.
- Always Attach Your Resume: While the email body is your cover letter, always attach your resume as a separate document for easy access. Format your resume professionally and ensure it is consistent with the information presented in your cover letter.
By following these tips and tailoring the examples provided, you can craft compelling email cover letters that grab attention, highlight your qualifications, and significantly increase your chances of landing an interview. Remember, your email cover letter is your opportunity to make a strong first impression and showcase why you are the ideal candidate for the job.