16 Essential Business Letter Templates & Examples

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Hiring Manager Name] (If known, otherwise use title)
[Hiring Manager Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

I am writing to express my enthusiastic interest in the [Job Title] position at [Company Name], as advertised on [Platform where you saw the ad – e.g., LinkedIn, company website]. With my [Number] years of experience in [Relevant Field] and a proven track record of [Quantifiable Achievement – e.g., increasing sales by 15%, successfully managing a team of 10], I am confident that I possess the skills and qualifications necessary to excel in this role and contribute significantly to your team.

In my previous role at [Previous Company Name], I was responsible for [List of Key Responsibilities]. I particularly excelled at [Specific Skill Relevant to the Job], which I believe would be directly applicable to the challenges and opportunities presented by the [Job Title] position. For example, I successfully [Provide a specific example of how you used that skill and the positive outcome].

I am particularly drawn to [Company Name] because of [Mention something specific that interests you about the company – e.g., its commitment to innovation, its positive work environment, its mission]. I believe my values align strongly with your company culture, and I am eager to contribute to your continued success.

Thank you for your time and consideration. I have attached my resume for your review and welcome the opportunity to discuss my qualifications further in an interview. I am available for a call at your earliest convenience.

Sincerely,
[Your Signature (if sending a hard copy)]
[Your Typed Name]

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Interviewer Name]
[Interviewer Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

Thank you very much for taking the time to interview me for the [Job Title] position at [Company Name] on [Date of Interview]. I truly enjoyed learning more about the role and the company culture.

Our conversation further solidified my interest in this opportunity. I was particularly impressed by [Mention something specific you learned and found interesting – e.g., the company’s plans for expansion, the team’s collaborative spirit, the focus on professional development]. I am confident that my skills and experience in [Relevant Skills] align well with the requirements of this position, and I am eager to contribute to [Company Name]’s success.

Thank you again for your time and consideration. I look forward to hearing from you soon.

Sincerely,
[Your Signature (if sending a hard copy)]
[Your Typed Name]

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].

I have enjoyed my time at [Company Name] and appreciate the opportunities I have been given during my [Number] years of employment. I am grateful for the experience and skills I have gained while working here.

I am committed to ensuring a smooth transition during my departure. I am happy to assist in training my replacement and completing any outstanding tasks. Please let me know how I can be of assistance in the coming weeks.

Thank you again for the opportunity to work at [Company Name]. I wish you and the company all the best for the future.

Sincerely,
[Your Signature (if sending a hard copy)]
[Your Typed Name]

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Company Name]
[Department or Contact Person, if known]
[Company Address]

Dear [Sir/Madam or Contact Person Name],

I am writing to express my dissatisfaction with [Product or Service] that I purchased/received on [Date]. The issue is [Clearly and concisely describe the problem]. For example, [Provide specific details and examples to support your complaint].

As a result of this issue, I have experienced [Explain the consequences you have suffered – e.g., financial loss, inconvenience, damage].

To resolve this issue, I would like [State your desired resolution – e.g., a refund, a replacement, a repair, an apology]. I believe this is a fair and reasonable request given the circumstances.

I have attached copies of [Relevant documents – e.g., receipts, invoices, warranties] as supporting evidence.

I hope we can resolve this matter amicably. I look forward to hearing from you within [Number] days to discuss a resolution. If I do not hear from you within that time, I will consider further action.

Sincerely,
[Your Signature (if sending a hard copy)]
[Your Typed Name]

[Your Name]
[Your Title]
[Your Company/Organization]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Recipient Name/Hiring Manager Name] (If known, otherwise use title)
[Recipient Title/Hiring Manager Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

It is with great pleasure that I recommend [Candidate’s Name] for [Position Candidate is Applying For/Program Candidate is Applying For] at [Company Name/Institution Name]. I have known [Candidate’s Name] for [Number] years as their [Your Relationship to the Candidate – e.g., supervisor, professor, mentor] at [Your Company/Organization].

During their time at [Your Company/Organization], [Candidate’s Name] consistently demonstrated [List 2-3 Key Skills and Qualities – e.g., strong work ethic, excellent communication skills, problem-solving abilities]. For example, [Provide specific examples to illustrate these qualities – e.g., “They consistently exceeded expectations on project deadlines,” “They effectively communicated complex ideas to clients,” “They successfully resolved a critical technical issue”].

[Candidate’s Name] is a highly motivated and dedicated individual who is always willing to go the extra mile. They are a valuable asset to any team and possess the skills and qualities necessary to succeed in [Position Candidate is Applying For/Program Candidate is Applying For]. I am confident that they will make a significant contribution to your organization.

I highly recommend [Candidate’s Name] without reservation. Please feel free to contact me if you have any further questions.

Sincerely,
[Your Signature (if sending a hard copy)]
[Your Typed Name]

[Your Name]
[Your Title]
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Recipient Name]
[Recipient Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

Please accept this letter as a sincere apology for [Clearly state the mistake or issue – e.g., the delayed shipment, the error in the invoice, the miscommunication]. We understand that this has caused [Explain the impact of the mistake on the recipient – e.g., inconvenience, financial loss, frustration], and we are truly sorry for any inconvenience or hardship it may have caused.

We take full responsibility for this error. [Explain the reason for the mistake without making excuses – e.g., “A system error caused the delay,” “A new employee made an error in processing the invoice,” “There was a miscommunication between our departments”].

We have taken steps to prevent this from happening again. [Explain the corrective actions you have taken – e.g., “We have updated our system to prevent future delays,” “We have provided additional training to our employees,” “We have implemented new communication protocols”].

To compensate for the inconvenience, we would like to offer [Offer a solution to rectify the situation – e.g., a discount on the next order, a full refund, expedited shipping]. We value your business and are committed to providing you with the best possible service.

Thank you for your understanding. We hope to regain your trust and continue to serve you in the future.

Sincerely,
[Your Signature (if sending a hard copy)]
[Your Typed Name]

[Your Name]
[Your Title]
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Recipient Name/Company Name] (If known, otherwise use title)
[Recipient Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name/Sir/Madam],

I am writing to inquire about [Specific product, service, or opportunity] offered by [Company Name]. I found your company through [Where you learned about the company – e.g., website, advertisement, referral] and was particularly interested in [Mention specific details that caught your attention].

I am particularly interested in learning more about [Specific questions you have – e.g., pricing, availability, features, specific requirements]. Could you please provide me with information regarding [List specific requests – e.g., a brochure, a price list, a detailed description of the service]?

I would also appreciate it if you could answer the following questions: [List specific questions you need answered. Be concise and clear].

Thank you for your time and consideration. I look forward to hearing from you soon.

Sincerely,
[Your Signature (if sending a hard copy)]
[Your Typed Name]

[Your Name]
[Your Title]
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Recipient Name]
[Recipient Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

Are you looking for a way to [Identify a problem the recipient might have – e.g., increase sales, improve efficiency, reduce costs]?

At [Your Company Name], we understand the challenges you face. That’s why we developed [Your Product/Service], a revolutionary solution that helps you [Explain the benefits of your product/service – e.g., increase sales by 20%, streamline your workflow, save time and money].

[Your Product/Service] is designed to [Highlight key features and benefits – e.g., “It’s easy to use,” “It’s cost-effective,” “It’s fully customizable”]. With [Your Product/Service], you can [Explain the positive outcomes the recipient will experience – e.g., “Increase your customer base,” “Improve your team’s productivity,” “Gain a competitive advantage”].

But don’t just take our word for it. [Include a testimonial or case study from a satisfied customer]. [Quote] – [Customer Name, Company].

For a limited time, we’re offering a special discount of [Discount Percentage or Offer] on [Your Product/Service]. To learn more and take advantage of this offer, visit our website at [Your Website Address] or call us at [Your Phone Number].

Don’t miss out on this opportunity to [Reiterate the benefit of using your product/service]. Contact us today!

Sincerely,
[Your Signature (if sending a hard copy)]
[Your Typed Name]

[Your Name]
[Your Title]
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Recipient Name]
[Recipient Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

This letter constitutes a non-binding letter of intent outlining the general terms and conditions under which [Your Company Name] (“Buyer”) would be willing to consider acquiring [Specific Asset, Business, or Company] from [Seller’s Company Name] (“Seller”).

Proposed Transaction: Buyer proposes to acquire [Detailed description of what is being acquired – e.g., all of the outstanding stock of Seller, certain assets of Seller].

Purchase Price: The proposed purchase price for the Acquired Assets is [Dollar Amount] ($[Dollar Amount]), subject to adjustment based on [Specify any adjustments, such as working capital adjustments].

Due Diligence: Buyer will conduct due diligence on Seller, including review of Seller’s financial records, legal documents, and other relevant information.

Closing Date: The parties anticipate closing the transaction on or before [Date], subject to the completion of due diligence, the negotiation and execution of definitive agreements, and the satisfaction of customary closing conditions.

Exclusivity: Seller agrees to negotiate exclusively with Buyer with respect to the proposed transaction for a period of [Number] days from the date of this letter.

This letter of intent is for discussion purposes only and does not create any legally binding obligation on either party, except for the exclusivity provision. A binding agreement will only be created upon the execution of a definitive agreement by both parties.

We look forward to discussing this further with you.

Sincerely,
[Your Signature (if sending a hard copy)]
[Your Typed Name]

[Your Name]
[Your Title]
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Recipient Name]
[Recipient Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

This letter is to remind you that your account with [Your Company Name] is currently past due. According to our records, you have an outstanding balance of [Dollar Amount] for [Description of goods or services], which was due on [Due Date].

We have attached a copy of the original invoice for your reference.

We understand that oversights can occur, so we wanted to bring this to your attention. Please remit payment of [Dollar Amount] as soon as possible.

You can make a payment by [List payment options – e.g., check, credit card, online payment portal]. Our preferred method of payment is [Preferred Payment Method].

If you have already made a payment, please disregard this notice. If you have any questions or require clarification, please contact us at [Your Phone Number] or [Your Email Address].

We value your business and appreciate your prompt attention to this matter.

Sincerely,
[Your Signature (if sending a hard copy)]
[Your Typed Name]

[Your Name]
[Your Title]
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Recipient Name]
[Recipient Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

We are writing to inform you of an upcoming price adjustment for [Specific product or service], effective [Date of Price Increase].

As you know, we are committed to providing you with the highest quality [Products/Services]. In recent months, we have experienced increased costs associated with [Explain the reasons for the price increase – e.g., raw materials, labor, transportation]. To continue delivering the same level of excellence you have come to expect, we have found it necessary to adjust our pricing.

The new price for [Specific product or service] will be [New Price]. This represents an increase of [Percentage or Dollar Amount Increase].

We understand that price increases can be challenging, and we appreciate your understanding in this matter. We remain committed to providing you with the best possible value.

If you have any questions or concerns, please do not hesitate to contact us at [Your Phone Number] or [Your Email Address].

Thank you for your continued business.

Sincerely,
[Your Signature (if sending a hard copy)]
[Your Typed Name]

[Your Name]
[Your Title]
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Recipient Name]
[Recipient Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

I am writing to you today on behalf of [Your Company Name] to propose a potential partnership between our organizations. We have been following [Recipient Company Name]’s work in [Industry/Area of Expertise] for some time and are deeply impressed by your [Specific achievements or qualities of the recipient company].

At [Your Company Name], we specialize in [Your Company’s Area of Expertise]. We believe that our complementary skills and resources could create a synergistic partnership that benefits both of our organizations.

We envision a partnership where [Describe the proposed collaboration – e.g., we can combine our marketing efforts to reach a wider audience, we can co-develop new products, we can share resources to improve efficiency]. This collaboration could lead to [Explain the potential benefits for both companies – e.g., increased market share, new revenue streams, enhanced brand reputation].

To further explore this potential partnership, I would like to propose a meeting to discuss our ideas in more detail. Would you be available for a call sometime next week?

Thank you for your time and consideration. We look forward to hearing from you soon.

Sincerely,
[Your Signature (if sending a hard copy)]
[Your Typed Name]

[Your Name]
[Your Title]
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Recipient Name]
[Recipient Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

I am writing to express our sincere appreciation for the excellent service and support that [Vendor Company Name] has provided to [Your Company Name] over the past [Time Period – e.g., year, quarter, months].

We have been particularly impressed with [Specific examples of excellent service – e.g., your prompt response to our inquiries, the quality of your products, your ability to meet our deadlines]. Your dedication to providing exceptional service has been invaluable to our operations.

[Optional: Mention a specific project or situation where the vendor’s service was particularly helpful]. For example, [Explain the situation and how the vendor’s service made a positive impact].

We value our partnership with [Vendor Company Name] and look forward to continuing to work with you in the future. Thank you again for your outstanding service.

Sincerely,
[Your Signature (if sending a hard copy)]
[Your Typed Name]

[Your Name]
[Your Title]
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Recipient Name]
[Recipient Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

I am writing to request a meeting with you to discuss [Topic of Meeting]. I believe that this meeting would be beneficial to both of our organizations.

During the meeting, I would like to cover the following topics: [List the key topics you want to discuss].

I am available to meet on [List available dates and times]. Please let me know if any of these times work for you, or if you would prefer to suggest an alternative time.

The meeting can be held at [Proposed Location – e.g., your office, their office, a virtual meeting]. Please let me know your preference.

I look forward to hearing from you soon and discussing this further.

Sincerely,
[Your Signature (if sending a hard copy)]
[Your Typed Name]

[Your Name]
[Your Title]
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Recipient Name]
[Recipient Title]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

I am writing to propose a new project, [Project Name], which I believe will significantly benefit [Recipient Company